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Executive Assistant

3 months ago

Melbourne City Centre, Victoria, Australia Page Personnel Full time
CBD, Melbourne

  • Hyrbid work arrangements

About Our Client:


Our client, a leading global investment management firm dedicated to managing the assets of industry superannuation funds and other institutional investors.


Office location:
CBD, Melbourne

Hybrid work arrangements: 3 days in office required


Our client is seeking a highly organised and experienced Executive Assistant to provide dedicated support to the Head of Commercial.


This individual will play a crucial role in facilitating the smooth functioning of the executive's office, managing schedules, coordinating meetings, organising travel arrangements, and handling various administrative tasks.


  • Manage and maintain the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Act as a primary point of contact between the executive and internal/external stakeholders, demonstrating professionalism and discretion in all interactions.
  • Prepare and organise documents, presentations, and reports for meetings and presentations.
  • Coordinate and facilitate communication within the commercial team and across departments, ensuring seamless information flow.
  • Assist in managing projects and initiatives as directed by the executive, ensuring timely completion and highquality deliverable.
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
  • Provide general administrative support, including managing correspondence, expense reports, and other adhoc tasks as needed.

The Successful Applicant:

Requirements:

  • Previous experience as an Executive Assistant supporting Csuites and senior executives, preferably within the financial or investment management industry (advantage).
  • Ability to work flexible hours as needed to accommodate the executive's schedule.
  • Proven ability to multitask and prioritise competing demands in a dynamic environment.
  • Strong organisational skills with meticulous attention to detail.
  • Excellent communication and interpersonal skills, with the ability to build rapport and maintain professional relationships at all levels.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Able to handle pressure and navigate challenging situations with grace and professionalism.

What's on Offer:

Hybrid arrangements: 2 days remote / 3 days in Melbourne, CBD office.