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Executive Assistant

3 months ago

Melbourne City Centre, Victoria, Australia Department of Families, Fairness and Housing Full time

THE ROLE

The Executive Assistant supports two Assistant Directors, The Orange Door Operations (South and East Division) in their role and ensures the smooth and efficient management of the day-today operations of The Orange Door by providing executive and administrative support.

The role also provides high level administrative support to the broader The Orange Door sites. This position is a pivotal point of contact between the Assistant Directors and key stakeholders.
Are you

  • A high performing team player, with a background in operations or policy in health or human services settings?
  • Passionate about service reform and improving outcomes for victim survivors of family violence?
  • Able to work in a challenging operations environment?
  • Able to demonstrate strong interpersonal skills and a proven ability to build productive relationships to ensure positive outcomes for stakeholders and the department?

ACCOUNTABILITIES INCLUDE

  • Provide a range of effective executive support functions, including: accurately managing the office's events diary; providing quality support to committees, working groups and meetings, including progress reports on outstanding matters; and preparing reports, briefs and correspondence.
  • Arrange meetings and conferences, including coordinating papers, organising venues, agendas, taking minutes and followup actions and making travel and accommodation arrangements.
  • Answer queries, provide timely advice, undertake follow up action as required.
Please open the position description to read more.

VACCINATION REQUIREMENTS POLICY
The department may require its employees to be fully vaccinated against preventable diseases such as the current coronavirus (COVID-19). The department's COVID-19 Vaccination requirements policy(Word) outlines the requirements for existing employees, other workplace participants and prospective employees. Please read in full prior to applying.

HOW TO APPLY