Project Administrator

2 weeks ago

Mulgrave, Victoria, Australia Kmart Full time

Brighter Futures Start Here
At Kmart it's not just what you do, it's who you are that makes every day living brighter.

You'll be joining a diverse team who come together to collaborate globally around tech.

With six purchases made every second, you'll feel the impacts of the work you'll do for our millions of customers every day.

We're focusing on being a customer-led, digitally enabled retailer.

Our teams are working with really cool tech from AI/machine learning, IoT, cloud first solutions, to 3D virtual reality product checks and human sized robots named Tory.

Join our team, choose your own path and work on projects that excite you.

Join the team
Our Technology Commercial and Workforce Planning Team is responsible managing our vendor relationships, payments, licencing, and cost control.

Working closely with diverse stakeholders across our IT portfolio of over 900 staff, the team are drive cost reduction, improve efficiencies, optimise workflows, and promote continuous improvement throughout our digital initiatives.


As a Project Administrator in the team, you will be responsible for coordinating the payments process, ensuring we are timely and accurate in the payment of our suppliers, whilst maintaining cost ownership correctly within our technology portfolios.


What you'll be doing- Managing the timely payment of suppliers in adherence with strict cost-control processes, ensuring accuracy and accountability within the technology portfolio.- Overseeing the coordination of multiple, high volume, accounts enquiry inboxes.- Accurately ensuring the processing of annual Operational Expenditure in the tens-of-millions- Engaging with a diverse group of senior managers throughout the technology group to ensure accuracy and compliance of the organisation's tech spend.- Working within a tight-knit Commercial team to drive improvements to our processes and systems and identify opportunities for better efficiencies in our technology spending.

To be successful in this role you'll have:

  • Bachelor's degree in business administration, Finance, or related field, or significant prior experience in a similar role.
  • Demonstrated experience in a high-volume, accounts administration role and the ability to context shift, managing a high number of due invoices throughout a complex approval and payments process.
  • Sound knowledge of enterprise procurement and payments systems, particularly SAP Aviva.
  • Outstanding communication skills and a pro-active approach to stakeholder engagement.

Perks and benefits we'll offer you:

  • Flexible hybrid working options through our Flex Where, Flex When, Flex Well policy, spending 60% of your week in our National Office
  • We'll provide multiple ways for you to learn from online micro-credentialing in Udemy, support to gain certifications to tech community events and more.
  • Great career opportunities across the broader Wesfarmers Group.
  • We offer inclusive leave and ongoing support for team members of all backgrounds and family circumstances.
  • Free onsite parking when you're required to come into the office.
  • We want you to feel rewarded for your commitment and hard work that's why everyone gets the opportunity to participate in a bonus program.
  • A team member discount card that gives you a discount at Kmart, Target, Bunnings, and Officeworks.
  • A free OnePass membership offering free delivery across Kmart, Target & Catch on eligible products.
  • Access to the Kmart for You benefits program which entitles you to exclusive discounts and benefits in the areas of entertainment, travel, lifestyle, and health
  • with over 60 suppliers
  • Reflection room, space for prayer, meditation, or time for yourself.
  • Wesfarmers is Kmart's parent company and each year eligible employees can elect to purchase shares through a salary sacrifice arrangement.

A place you can belong


Excited about this role, but not sure if you meet 100% of the criteria? We would still love to hear from you and encourage you to apply.


We are a 2024 Circle Back Initiative Employer - we commit to respond to every applicant.
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