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Office Manager

4 months ago

Sydney, New South Wales, Australia FIFA Full time

The Position**:
More than a job

  • If you are interested in a onceinalifetime job in the sports industry, this is your chance.
We are looking for someone to lead and strengthen the team in charge of organizing the biggest women's sporting event in the world:

the FIFA Women's World Cup Australia & New Zealand 202- To ensure the successful operational delivery of the ninth edition of this competition, we have set up a Local FIFA Subsidiary (LFS).

Its aim is to improve the experience of over 1.1 billion people watching the FIFA Women's World Cup, by delivering innovative solutions across all operational areas.


  • We are currently looking to recruit our
-
Office Manager in Australia.
Job responsibilities

  • Manage grocery order twice weekly bread, milk, tea, coffee, fruit & cleaning supplies
  • Support restocking of VIK fridges at event time
  • Manage stationary order monthly
  • SYD / BRI / MEL / ADL / PER
  • Manage supply of RATs and other First Aid supplies
  • Manage ordering and distribution of staff Access Passes
  • Manage loaning out of Guest Passes
  • Manage office maintenance / facilities / cleaners including communication with Building Manager and Facilities Manager
  • Office Fire Warden training & management of other Fire Wardens
  • Support with meeting room bookings
  • Manage Boardroom bookings, coordinating with Football Australia's Office Manager & FWWC2023 Tournament Project Coordinator
  • Support Training Manager with staff onboarding days: meet & greet new starters with Access Passes, distribute their "Welcome Pack" required to be in office on Onboarding days
  • Manage meeting room bookings for Onboarding Sessions and tracking responses via the Office Manager Mailbox
  • Enquiries AUS Mailbox responding to enquiries and distributing to FA leads
  • Where needed, create and/or amend existing office policies & procedures based on needs and growth of LFS
  • Support with internal staff events: morning tea, afternoon tea, staff drinks and other special events
  • ALL Host Cities AUS & NZL
  • Management of office storage room & delegation of space to FA's
  • Collect & distribute mail & deliveries daily
  • Arrange couriers for FA's
  • Ensure cleanliness of office and kitchen is maintained
  • Provide general office support to FWWC2023 employees, and be the point of contact for all office related queries and management
  • Support with Intranet (lead from LFS perspective)
  • Support FWWC2023 Project Manager AUS with the standing up of the MOC

Closing Date: 12 May 2023

These tasks are a good start. Time will change. Take it and shape it.

Your Profile**:
Create something that matters

  • We work hard at FIFA.
  • We are dedicated, ambitious and innovative.
  • And we respect our values. Always.
  • For all roles, we seek talented people with an entrepreneurial spirit and a global mindset.
  • The specific competencies we require for this position are:

Qualifications & experience and skills

  • Proven office management, administrative or assistant experience
  • Experience in international sports / event management with knowledge of event planning and event project management processes.
  • Knowledge of office management responsibilities and procedures
  • Excellent time management skills and ability to multitask and prioritise work
  • Attention to detail and problemsolving skills
  • Excellent written and verbal communication skills
  • Strong organisation and planning skills
  • Computer skills, and proficient in Microsoft Office
  • Knowledge of accounting, data, recordkeeping, inventory control, process improvement and other administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles

WHO WE ARE **:
#ONETEAM

  • The FIFA Women's World Cup Australia & New Zealand 2023 Local Entity was established after the two host countries were awarded the hosting rights to the world's biggest women's sporting event in June 2020.
  • The Entity, with offices in Auckland/Tāmaki Makaurau and Sydney/Gadigal, is tasked with delivering the tournament for 32 teams (up from 24 in 2019) in ten stadiums across 9 host cities in New Zealand and Australia from 20 July to 20 August 202
  • The first FIFA Women's World Cup to be hosted by two confederations (Asia and Oceania), and the first in the Southern Hemisphere, will not only take players and fans 'Beyond Greatness' but will radically move the dial for gender equality.

Good Match?**:

Take the culture check

Building the new FIFA is stimulating and demanding.

We seek people who can help take us to the next level. People who constantly challenge us to innovate and find better ways. Are you the right kind of player for our team? Take the culture check and find out...

  • Football has reached its full potential
  • Let's make football truly global
  • I like teammates who are like me
  • I love working in a diverse team
  • Average is often