Current jobs related to Administration Coordinator - Heidelberg, Victoria - IPA Personnel Services

  • Volunteer Engagement Administration Officer

    3 days ago

    Heidelberg, Victoria, Australia Austin Health Full time

    About Austin HealthAustin Health is a leading healthcare provider in Melbourne, offering a range of services across three campuses. Our team is dedicated to delivering high-quality care and supporting our patients, staff, and community.Volunteer Engagement TeamThe Volunteer Engagement Team plays a vital role in supporting volunteers across all sites and...

  • Administrative Support Officer

    2 weeks ago

    Heidelberg, Victoria, Australia Our Lady of Mercy College Full time

    Job SummaryWe are seeking a highly motivated and organized individual to support the Head of College Operations in the organization of school activities. The successful applicant will have excellent communication and interpersonal skills, with the ability to work independently and as part of a team.Key ResponsibilitiesAssist the Head of College Operations in...

  • Administrative Support Specialist

    2 weeks ago

    Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full time

    Job Summary:The Administrative Officer plays a vital role in the functioning of Mercy Hospital for Women, providing exceptional customer service and administrative support to the clinical areas across the hospital.Key Responsibilities:Provide administrative support to the clinical teams, ensuring seamless day-to-day operations.Offer exceptional customer...

  • Administrative Support Specialist

    2 weeks ago

    Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full time

    Job Summary:The Administrative Officer plays a vital role in the functioning of Mercy Hospital for Women, providing exceptional customer service and administrative support to the clinical areas across the hospital.Key Responsibilities:Provide administrative support to the clinical teams, ensuring seamless day-to-day operations.Offer exceptional customer...

  • Administrative Support Officer

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time

    About the RoleWe are seeking an experienced Administrative Support Officer to join our team at Austin Health. As an Administrative Support Officer, you will play a vital role in providing administrative support to our Mental Health Division.Key ResponsibilitiesProvide administrative support to a team of professionals, including developing relationships...

  • Volunteer Engagement Administration Officer

    5 days ago

    Heidelberg, Victoria, Australia Austin Health Full time

    About Austin HealthAustin Health is a leading healthcare provider in Melbourne, offering a range of services across three campuses. Our team is dedicated to delivering high-quality care and improving the health and wellbeing of our community.Volunteer Engagement TeamThe Volunteer Engagement Team plays a vital role in supporting volunteers across all sites...

  • Senior Administrative Assistant to Principal

    2 weeks ago

    Heidelberg, Victoria, Australia Our Lady of Mercy College Full time

    About the RoleWe are seeking an experienced and dynamic professional to join our welcoming and supportive school community as an Executive Assistant to the Principal.This senior administrative role requires strong organisational and collaboration skills, with a focus on supporting the Principal's leadership and educational excellence.The successful applicant...

  • Administrative Officer

    3 days ago

    Heidelberg, Victoria, Australia Mercy Hospitals Victoria Ltd Full time

    About the RoleWe are seeking an experienced and compassionate Administrative Officer to join our team at Mercy Hospital for Women Heidelberg. As a key member of our Patient Services team, you will play a vital role in ensuring the smooth operation of our Level 5 ward.Key ResponsibilitiesMeet and greet visitors, discharge patients, and provide administrative...

  • Administrative Officer Grade 2

    2 weeks ago

    Heidelberg, Victoria, Australia Austin Health Full time

    About the RoleWe are seeking an experienced Administrative Support Officer to join our team at Austin Health. As an Administrative Support Officer, you will play a vital role in providing administrative and clerical support to our Mental Health Division.Key ResponsibilitiesProvide administrative support to a team of professionals, including developing...

  • Administrative Officer Grade 2

    2 weeks ago

    Heidelberg, Victoria, Australia Austin Health Full time

    About the RoleWe are seeking an experienced Administrative Support Officer to join our team at Austin Health. As an Administrative Support Officer, you will play a vital role in providing administrative and clerical support to our Mental Health Division.Key ResponsibilitiesProvide administrative support to a team of professionals, including developing...

  • Clinical Research Assistant

    7 days ago

    Heidelberg, Victoria, Australia Austin Health Full time

    About the RoleThe Austin Health Medical and Cognitive Research Unit (MCRU) is seeking a casual Psychology Research Assistant to conduct standardized neuropsychological assessments and related administrative tasks. This role is ideal for a Provisional Psychologist currently enrolled in post-graduate studies.About the UnitMCRU is a leading clinical trials...

  • Provisional Psychologist GR1

    5 days ago

    Heidelberg, Victoria, Australia Austin Health Full time

    About the RoleThe Austin Health Medical and Cognitive Research Unit (MCRU) is seeking a casual Psychology Research Assistant to join their team. As a key member of the unit, you will conduct standardized neuropsychological assessments and related administrative tasks, working closely with study coordinators, medical investigators, and administrative...

  • Client Service Representative

    2 weeks ago

    Heidelberg, Victoria, Australia Kieser Australia Full time

    About the RoleWe are seeking a highly skilled and enthusiastic Client Advisor to join our team at Kieser Australia. As a Client Advisor, you will be responsible for providing exceptional customer service and ensuring a seamless experience for our clients.Key ResponsibilitiesClient Communication: Respond to client inquiries, resolve issues, and provide...

  • Clinical Research Assistant

    6 days ago

    Heidelberg, Victoria, Australia Austin Health Full time

    About the RoleThe Austin Health Medical and Cognitive Research Unit (MCRU) is seeking a casual Psychology Research Assistant to join their team. As a key member of the unit, you will conduct standardized neuropsychological assessments and related administrative tasks, working closely with study coordinators, medical investigators, and administrative...

  • Provisional Psychologist GR1

    3 days ago

    Heidelberg, Victoria, Australia Austin Health Full time

    About the RoleThe Austin Health Medical and Cognitive Research Unit (MCRU) is seeking a casual Psychology Research Assistant to join their team. As a key member of the unit, you will conduct standardized neuropsychological assessments and related administrative tasks, working closely with study coordinators, medical investigators, and administrative...

  • Lead Teacher Electrical

    2 weeks ago

    Heidelberg, Victoria, Australia Melbourne Polytechnic Full time

    About the RoleThe Lead Teacher Electrical is a key position within the Electrical Department at Melbourne Polytechnic. This role is responsible for coordinating the daily operations of the electrical programs to ensure that classes run efficiently and compliance requirements are met.Key ResponsibilitiesProgram Coordination: Plan, develop, deliver, and assess...

  • Client Service Representative

    2 weeks ago

    Heidelberg, Victoria, Australia Kieser Australia Full time

    About the RoleWe are seeking a highly organized and customer-focused Client Advisor to join our team at Kieser Australia. As a Client Advisor, you will play a vital role in ensuring our clients receive exceptional service and support.Key ResponsibilitiesClient Coordination: Coordinate client appointments and manage our electronic clinic diary to ensure...

  • Client Service Representative

    2 weeks ago

    Heidelberg, Victoria, Australia Kieser Australia Full time

    About the RoleWe are seeking a highly motivated and customer-focused Client Advisor to join our team at Kieser Australia. As a Client Advisor, you will play a vital role in delivering exceptional customer experiences and ensuring the smooth operation of our clinics.Key ResponsibilitiesClient Engagement: Welcome clients with enthusiasm and care, providing a...

  • Electrical Instructor

    1 week ago

    Heidelberg, Victoria, Australia Melbourne Polytechnic Full time

    {"title": "Electrical Educator Role", "content": "About the RoleMelbourne Polytechnic is seeking a skilled Electrical Educator to join our team. As an Electrical Educator, you will be responsible for planning, developing, and delivering quality vocational education and training in electrotechnology.Key ResponsibilitiesWork with Program Leaders and Managers...

  • Electrical Instructor

    2 weeks ago

    Heidelberg, Victoria, Australia Melbourne Polytechnic Full time

    About the RoleMelbourne Polytechnic is seeking a skilled and experienced Electrical Teacher to join our team. As an Electrical Teacher, you will be responsible for planning, developing, delivering, and assessing quality vocational education and training in a range of learning environments within the assigned programs.Key ResponsibilitiesWork with Program...

Administration Coordinator

3 months ago

Heidelberg, Victoria, Australia IPA Personnel Services Full time
Based in Clayton

  • Monday
  • Friday on site
- $35 per hour + Super


Our client is seeking an organized and dedicated Administration Assistant to support in a healthcare setting as the Administration Assistant, you will provide high-level administrative assistance and exceptional customer service to ensure smooth operations.


Key Responsibilities:

  • Preparation of correspondence, documents, and presentations
  • Manage rosters for Junior and Senior Medical Staff, including handling absences and changes
  • Ensure reliable and timely service delivery with accuracy
  • Maintain compliance with policies and procedures
  • Coordinate meetings and distribute relevant documents
  • Support recruitment and orientation of medical staff
  • Strong organizational and attention to detail skills
  • Excellent interpersonal and communication skills
  • Ability to work autonomously and as part of a team
  • Prior experience in a large complex organization, preferably in health services
  • Proactive, motivated, and customeroriented
  • Maintain confidentiality and exercise discretion
  • Commitment to professional development
**_To be successful for this role applicants will need to be fully vaccinated (3 Doses) and will need a police check and Working with Children Check. (WWCC)_