Event Operations Coordinator

2 weeks ago

Melbourne, Victoria, Australia Tennis Australia Full time
Play a key role in delivering Australia's biggest sports and entertainment event

  • Join a passionate team and become part of a fun and inclusive culture
  • Great perks including event tickets, onsite car parking and gym


Tennis Australia (TA) is one of the largest sport's governing body, entertainment and sports rights-holder, and media production houses in Asia-Pacific.

We are made of passionate and talented people who reimagine each year how we can be better and deliver a more unique and premium AO experience for player, fans and consumers.

The Australian Open will be back in full swing this summer and we're looking for an Event Operations Coordinator - Contract Administration to join our team on a fixed term contract from October 2023 until February 2024.

As this is a seasonal contract, we request full availability and flexibility across the summer months of December-February.

About the role

Reporting to the Premium Experience - Food & Events Manager, in this role you will;

  • Preparation of scope of works for trades and consultants in line with project specifications
  • Obtaining fee proposals from subcontractors, suppliers and consultants, negotiation, and cost monitoring
  • Procurement including the administration of contracts and purchase orders
  • Administrative assessment of invoices and preparation of payment schedules/ subcontractor progress claims where necessary
  • Collating and maintaining currency of Insurances, SWMS, MSDS and essential records from suppliers, consultants, and subcontractors,
  • Documentation control in line with organisational processes and procedures
  • Supplier management to ensure needs, requests and processes are managed and delivered successfully. Including but not limited to coordinating accreditation, vehicle access, deliveries, site access, and equipment
  • Develop and coordinate onsite operational logistics and manage the production schedule for all suppliers for bumpin and bumpout periods, including safety and access requirements
About you

  • What you will bring to the role:_
  • Knowledge and understanding of operational procedures in the areas of OHS, logistics, production and theming
  • Reading and interpreting build drawings
  • Demonstrated ability to work with budgets and project timelines with high accuracy
  • Ability to produce high quality presentation of spreadsheets and schedules
  • Exceptional organisational skills with the ability to meet deadlines whilst achieving quality outcomes
  • Ability to multitask and work effectively under pressure
  • Strong administrative skills with high attention to detail
  • Sound knowledge of the Australian Open tournament is highly desirable
  • You must hold (or be willing to obtain) a current Police Check and Working with Children Check
What's to love?

  • Career development with a range of formal education and on the job training opportunities
  • Tickets to the Australian Open
  • Monthly health & wellbeing activities through our Thrive program
  • Flexible working practices & free car parking when onsite
  • Onsite gym & tennis facilities
  • A range of discounts from our sponsorship partners
To Apply

If you think you're up to the challenge, we'd love to hear from you A copy of the position description can be found

here.

  • Tennis Australia is committed to providing a safe environment for all tennis participants, including children and young people. It is essential everyone involved with delivering tennis in Australia understands their responsibility in relation to childsafety._


We believe playing makes life better and we are always on the lookout to talented people to join our team and help us create a playful world through tennis.

Even if we are not currently advertising the position that you are looking for today, we may be tomorrow. There are a number of ways that you can keep up-to-date with new opportunities as they happen.

We encourage you to create a profile and register for our job alerts, as well as follow Tennis Australia on

LinkedIn

to stay up to date on the latest news and opportunities.

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