Admin Officer

1 week ago

Canberra, ACT, Australia Australian Department of Infrastructure and Regional Development Full time

APS6, Admin Officer, Territories Capital & Major Projects, Territories Division,

Mainland Territories

APS Level 6

Title:

  • Admin Officer
    Classification(s):
  • APS Level 6
    Employment Type:
  • Ongoing, Non-Ongoing Full Time/Part time
    Salary:


$85,889
  • $96,267 per annum plus 15.4% superannuation
  • The department has an Individual Flexibility Arrangement (IFA) Framework to provide salaries that are consistent with other Commonwealth Public Sector Agencies and to reward and retain high performing employees at the APS6 and Executive Levels._
  • Under this Framework, APS6 and Executive Level employees will have access to the IFA Framework on engagement, promotion or movement from another Commonwealth Public Sector Agency. Access to the IFA Framework is consistent with the provisions of clauses 16, 17 and 19 of the Department of Infrastructure and Regional Development Enterprise Agreement 2016._
  • For more information on the IFA Framework and to understand what remuneration the department can offer, applicants are strongly encouraged to contact _

Business Division:

  • Territories
    Branch / Section:
  • Mainland Territories
    Location:
  • Canberra, ACT
    Security Clearance:
  • Baseline Vetting
    Job Reference No:
  • 42688
    Contact Officer:

Closing Date:

  • 11.59pm AEST, Tuesday 4 April 2023
    Our Department Values
Our values set the direction for what it means to work in our department.

They inform the standard and expectations of behaviours, skills and capabilities and the attributes we currently have, will continually work to achieve and develop, and that we use to acknowledge and attract, retain and recruit into our department.

A little bit about us


A key role for the Department is to strengthen communities and regions by fostering local economic growth and implementing good governance, including in Australia's external Territories.

The Australian Government, through the Department of Infrastructure, Transport, Regional Development, Communications and the Arts (the Department) administers the Ashmore and Cartier Islands, Christmas Island, the Cocos (Keeling) Islands, the Coral Sea Islands, the Jervis Bay Territory and Norfolk Island.

The Department also manages the Government's interests in the Australian Capital Territory, and the Northern Territory.

The opportunity we have available


The Territories Capital and Major Projects (TCMP) team primarily delivers infrastructure projects related to Australia's external territories of Christmas Island, the Cocos (Keeling) Islands (which make up the Indian Ocean Territories or IOT), and Norfolk Island, as well as the Jervis Bay Territory on the mainland.


The TCMP team manages and delivers a broad range of complex capital investment projects, procurement of complex service management contracts and the management of major service contracts.

These include port management services to Christmas Island and the Cocos (Keeling) Islands and Ferry and Bus Services to Cocos (Keeling) Island.

What will you do?

The Admin Officer will report to the Assistant Director and work closely with the Director of the TCMP team.

The role's primary task is to undertake administrative functions in support of the Assistant Director and Director, primarily focusing on secretariat support for newly established Boards and Working Groups and assisting with creation and implementation of governance arrangements for the Division.


The Admin Officer's key duties include:

  • Secretariat for the newly established Project Board;Perform and achieve procedural, operational, administrative and business support work in line with the Divisional and Departmental frameworks and processes;-
  • Provide basic administrative assistance to members of TCMP with regards to procurement, contract management, research and communication;-
  • Processing invoices, work with teams within the Division and Department to progress procurement and budget approvals and assist with setting up a contract management database-
  • Supporting the Assistant Director and Director with creation and implementation of new governance arrangements;-
  • Including researching existing frameworks within the Department to leverage off; and
  • Other core duties include
  • Liaising with staff and senior executive officers across the Branch, the Division, the Department and other Commonwealth agencies as required;-
  • Establishing and maintaining strong relationships with the broad range of stakeholders, including staff located in Perth, Christmas Island, the Cocos (Keeling) Islands, Norfolk Island and the Jervis Bay Territory;-
  • Providing other ad hoc general administrative duties for and in conjunction with the Director and Assistant Director.
Who are we looking for?

Demonstrated experience in similar roles would be advantageous. Relevant professional qualifications will also be considered.

Other attributes will include:

  • Ability to work well with team members;Ability to work autonomously and accura

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