Office Manager

1 week ago

Sydney, New South Wales, Australia HDR Full time

Office Manager / Executive Assistant

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174004

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Description

About Us
At HDR, we specialise in architecture, engineering, environmental and construction services.

While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that.

We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That's why we believe diversity is our greatest strength.

HDR supports a diverse and inclusive work environment as well as equal employment opportunities. We encourage Aboriginal and Torres Strait Islanders and people of culturally diverse backgrounds to apply.

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That colouring outside the lines can illuminate fresh perspectives. And that small details yield important realisations. Above all, we believe that collaboration is the best way forward.

The role


We are currently seeking a dedicated Office Manager / Executive Assistant to provide exceptional support to HDR's Sydney Office and our Regional Managing Principal.

In this role you will play an integral part of ensuring the smooth functioning of our office as well as providing personal assistance to our Regional Managing Principal.

As a senior member of our operations support team, you will manage our Melbourne Office Coordinator and other administrative staff, providing support and mentoring.

This is a critical role to support the smooth functioning of our studio, and we'll count on you to:

  • Provide our Regional Managing Principal with personal assistance related to diary/travel management, recording meeting minutes, month end reports and office presentations
  • Manage office and facilities operations, including procuring office supplies, coordinating equipment maintenance, and liaising with cleaners and body corporate to ensure a wellmaintained and functional workplace
  • Actively manage the organisation and coordination of both internal and external events
  • Manage Australian Standards subscriptions and other industry requirements
  • Support reconciliation of expenses and receiving and checking of timesheets on behalf of the Regional Managing Principal and senior business leaders
  • Drive the daytoday operations of the business including managing our administrative team and occasional frontofhouse duties.
This role is being offered on a fixed-term parental leave contract, based in our state-of-the-art Sydney Studio. The role is open to full time or part time arrangements, minimum 4 days per week.

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Qualifications

Qualifications & Experience

  • 8+ years' experience working in an office management capacity, preferably within the AEC industry
  • Experience providing EA support to senior executives
  • Experience working within architecture, interior design or graphic design highly advantageous
  • Highly proficient across the Microsoft Office Suite
  • Strong communication skills, both verbal and written
  • Calm under pressure and able to prioritise an everchanging todo list
This role is being offered on a fixed-term parental leave contract, based in our state-of-the-art Sydney Studio. The role is open to full time or part time arrangements, minimum 4 days per week.

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Benefits and Culture

  • Broadbased Employee Shares Program read more here
  • Global organisation with opportunities for international travel and collaboration
  • Awardwinning sustainable projects
  • Flexible work arrangements
  • Financial advice and wellbeing programs
  • HDR University learning platform with access to webinars, LinkedIn Learning, and the Pinnacle Series
  • Rewards program including referrals, long service awards, and certification bonuses
  • Company paid Annual Professional Membership Fees
  • Company paid Parental Leave for primary and secondary caregivers
  • Employee Assistance Program
  • A culture that supports and encourages inclusion and diversity where each of us are welcomed, valued, respected, and empowered to bring our authentic selves to work every day

Why HDR


At HDR, we know work isn't only about who you work for; it's also about what you do and how you do it.

Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other's contributions, and collaborate together to make great things possible.

When you join HDR, we give you licence to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

Primary Location:
Australia-NSW-Sydney

Industry:
Architecture

Schedule:
Full-time

Employee Status:
Temporary

BusinessClass:
Marketing and Admin

Job Posting:
Jun 29, 2023

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