Billing Administrator

2 weeks ago

Melbourne City Centre, Victoria, Australia UGL Limited Full time

Billing Administrator


This opportunity will see you join a reputable company with a highly experienced team who work together to develop and provide solutions for our customers.

This position can be based either onsite in Geelong, Victoria or at Southbank in Melbourne.

About the role


The Billing Administrator works collaboratively with the site finance Teams to support the timely execution of client claims and billings in accordance with contractual requirements.


The Billings Administrator is responsible for ensuring adequate resources and skills are available to generate, collate and submit timely and accurate project Claims and Invoices in line with contractual demands and the Claims & Billings Schedule.


The role predominantly works closely with site Finance team to ensure that all billing elements are correctly established and used through the life of the contract.

This is to ensure that contract financial performance is maximized through an efficient billings and collection process.


The Billings Administrator is responsible for achieving set claims and invoicing deadlines with mínimal errors resulting in queries and delays in approvals and collections.


About You
You will collaborate with the UGL and Client teams, draw on yours and their diverse skills and create an environment where great ideas are heard, and everyone looks out for one another

Ideally you will have:

  • Advanced Microsoft Office skills in particular Excel
  • Sound experience in Billing, Finance or similar role is essential
  • Experience working with Projects and Operations & Maintenance contracts
  • SOR, Lump Sum etc
  • Ideally have practical SAP knowledge and skills
  • Ability to work in an effective team environment and promote positive behaviours
  • High level of attention to detail
  • Ability to adapt to change and learn new systems and processes
  • Strong communication skills (oral & written) and the ability to establish effective working relationships with a variety of people at different levels both internally and externally.
  • Demonstrated ability to work independently to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and followthrough within a fastpaced environment with multiple and competing demands
  • Ability to multitask

Key responsibility areas

  • Work with the site finance team to ensure that the most suitable billing practices are established and applied
  • Review, prepare, compile and submit Client claims in line with contractual requirements across projects
  • Ensure claims and invoices are billed as per contractual schedules of fees and within required deadlines
  • Reconciling the client RCTI report with SAP BR to ensure all the proposed payment matches SAP data.
  • Generate Client Invoices as per reconciled data from SAP
  • Perform material claims and provide supporting document for claim.
  • Work closely with the site finance team to ensure project codes, service orders or other billable elements are communicated and associated billing errors resolved
  • Assisting the finance team to review the aging WIP, justify the reason and action on the aged items
  • Organise and maintain all supporting documentation and correspondence for Claims and Invoices are saved and filed appropriately for future reference
  • Respond to general/administrative Client queries about Claims or Invoices. Escalate to the site finance team for specialist queries for resolution
  • Collaborate with the Operations team, site finance team, and Timesheet and Payroll teams to ensure that all claims & billing activities are completed in line with all reporting and end of month deadlines
  • Comply with all UGL systems used to meet its health and safety obligations.
  • General ad hoc duties as requested
  • Foster and promote a safe and healthy work environment maintaining safe work practices at all time and to work within and comply with Company safety policies and procedures.

What we offer

  • Diverse opportunities to grow, back yourself and achieve
  • The chance to join a 6,000+ strong organisation owned by the CIMIC Group, one of the world's leading international contractors
  • Competitive group remuneration and benefits including; health and wellbeing program with companyfunded salary continuance insurance, flexible work arrangements have a chat to us around how this can work for you
  • A culture that values diversity and innovation, evolving with market changes and new technologies

What makes you right for UGL

  • Genuine concern for safety
  • Capacity to flourish in a highperformance environment
  • An innovative mindset and a willingness to challenge the norm

About Us
UGL Pty Limited is a leading provider of end-to-end engineering, construction and maintenance services.

We are active across rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets.

UGL partners with some of the world's largest blue-chip

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