Project Coordinator – Melbourne

2 weeks ago

Melbourne, Victoria, Australia The Interchange Group Pty Ltd. Full time
A management consultancy, creatively transforming organisations. WHO WE ARE

At Interchange, we are the maestros of management consulting—melding analytical prowess with creative flair. Our award-winning team dives deep into the heart of organisational challenges, drawing on the latest research in Human-Centered Design and Organisational Psychology to craft transformative solutions for Australia's largest organisations.

We redefine consulting with our vibrant and diverse approach, deploying our strategies through a spectrum of immersive experiences, from theatre, competition, and augmented reality to transformative adventures in the great outdoors.

We're a vibrant collective of visionaries—psychologists, creatives, and strategists—shaping the future of workplaces across Australia and beyond. At Interchange, we embrace complexity with a passion, falling in love with problems to innovate impactful, artful solutions.

Join us, and bring your unique skillset to a team that values the collective genius, fostering a culture where imagination meets insight.

OUR VALUES

At Interchange, our values are not posters on a wall. They are part of everything we do and the foundation for all internal and external engagements. Values alignment is our primary criteria for role selection at Interchange so if you're keen on being a part of the team, we'd like to know more about how you;

  • Find the magic
  • Ride the rollercoaster
  • Own it
  • Go platinum
  • Bring the shits and giggles
POSITION OVERVIEW

As a Project Coordinator , you play a pivotal role in supporting the planning, execution, and monitoring of projects within our organisation . Your role involves coordination, communication, and administrative tasks to ensure the successful delivery of projects in line with established timelines and objectives .

WHO YOU ARE

To really hit the ground running in this role, we are looking for someone who:

  • Has worked across multiple projects supporting a team to deliver high quality projects that meet clients expectations
  • Is organised and gets shit done
  • Is genuinely curious
  • Thinks outside the box
  • Wants to be part of something awesome and make a difference in business and the community
  • Enjoys a laugh with the team
  • Maintains calm when under pressure
  • Possesses a willingness to share knowledge and learn from others in an open and collaborative team environment
  • Has the ability to go from task to task and maintain focus
YOUR AVERAGE WEEK IN THIS ROLE
  • Provide administrative support to project managers, including scheduling meetings, coordinating workshops, booking travel and liaising with participants on project logistics . Work with client-side administrators and personnel where required to effectively plan and rollout the client initiative.
  • Support the Project Managers to establish program goals, activities, deliverables and success metrics. You will a ssist the project team with the delivery of multiple concurrent projects to time , on budge t and meet quality standards .
  • As directed by the Project Manager y ou will m aintain accurate and up-to-date project documentation, including project schedules, status reports, risks and issues and other relevant documentation . You'll p repare regular progress reports for project managers and stakeholders.
  • Work closely with project team members to understand program objectives and scope and be able to effectively communicate these to our clients and other team members where required .
  • Plan for and control quality by reviewing items before delivery to client including monitoring and enhancing internal and external deliverables/ documents and working with internal teams on needed revisions/enhancements.
  • Research and assist with bringing together the creative components of a project such as learn environments and immersive activities that enhance the participant experience.
  • You'll be the liaison for various departments, coordinate activities and exchange information to manage the smooth delivery of the program.
TO BE SUCCESSFUL IN THIS ROLE YOU'LL NEED
  • 5+ years of project coordination and logistics delivery experience.
  • Demonstrate organisation, an exceptional attention to detail, positivity, and adaptability, with the ability to efficiently prioritise and multitask. Additionally, show the capability to concentrate on a specific task when necessary.
  • The ability to take direction and instruction. To keep program documentation up to date and consistent with Interchange's level of exce llence and
  • Experience in, and a high comfort level with, a fast-paced, deadline-driven culture.
  • To be a p erceptive team player with excellent and adaptable communication skills (both in speaking and in writing).
  • To b e proactive and forward-thinking , with the ability to identify potential opportunities that are on the horizon .
  • A determined problem solver who can troubleshoot effectively with the ability to exercise mature judgment.
  • Willingness to share knowledge and learn from others in an open and collaborative team.
  • Strong computer literacy and technical competence. Including the Microsoft office suite.
DESIRED QUALIFICATION

A certification in project management, such as Project Management Professional (PMP), PRINCE2, or Certified Associate in Project Management (CAPM)

CREATIVE APPLICATION

As part of your application we require a 1-2 minute introduction from all candidates. This is your chance to showcase your personality and creativity

Feel free to send a video talking directly to the camera, share a glimpse of your favourite pastimes, or even use animation or a voice recording if that's your style. The format is completely up to you. What matters most is that you convey who you are, your creativity, and why you believe you would be a valuable addition to the Interchange team. We're excited to see what makes you, you

Applications submitted without a creative application will not be considered.

NOTE:

You must be an Australian Permanent Resident, an Australian Citizen or hold a Valid Working Permit

While this is a full-time role, we're open to hearing from candidates that may be seeking a flexible work arrangement.

At Interchange we recognise and value diversity and inclusion. We understand that women, Indigenous people, and members of marginalised communities often hesitate to apply for a job unless they meet all the criteria. We want to reassure you that meeting every requirement is not the sole basis of our hiring process. If you believe you have the skills and the potential to excel in this role, we strongly encourage you to apply and send through a video, even if you don't meet every qualification listed.

To view all our current career opportunities click here Ducks in a Row: Aligning Purpose, Strategy and CultureCreatives, consultants, psychologists and more.
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