Maintenance Administration Officer

2 weeks ago

Newcastle, New South Wales, Australia Bis Industries Full time
Are you an Administrator looking for a new challenge? This job is for you

  • Flexible working hours with excellent working conditions and benefits.
  • Fulltime position with the opportunity for career progression.


Bis are now currently recruiting for a Workshop Maintenance Administrator to join our maintenance team at our Tomago Office in NSW.

Reporting to our Workshop Manager, this role will provide full support for work scope data entry to assist in estimating and executing jobs for the workshop.

The Workshop Maintenance Administrator will ensure that all work and tasks are conducted in a safe manner, that work practices minimise risk of hard to Bis employees, plant, equipment, and the environment.

This is an excellent opportunity for an experienced maintenance administrator that wants to make this role their own.

You will be working as part of a small team within a workshop environment, assisting in the smooth and accurate running of the administrative functions within the work-scope of this role.


Key responsibilities for this role include:

  • Create, maintain, and close out job packs/work scopes for the repairs and maintenance of mobile underground mining equipment.
  • Interpret and create work orders, including technical language, labour, and parts requirements.
  • Liaise with the workshop team to determine the most effective utilisation of administration resources, considering limitations and workshop/customer requirements.
  • Raise purchase orders for monthly service supplies, contractor services, tooling, equipment/servicing of equipment, PPE, paint, parts, and consumables.
  • Maintain the workshop asset register.
  • Manage waste collection services.
  • Identify process deficiencies and implement solutions in a timely manner.
  • Build and maintain effective relationships with all stakeholders, including suppliers.

The successful applicant will possess:

  • Extensive experience as an Administrator, preferably within a Workshop/Maintenance environment.
  • High level of initiative and problemsolving skills.
  • Excellent organisational skills with the ability to manage fluctuating workloads.
  • Advanced computer literacy (Microsoft Office Suite)
  • Experience using JDEdwards, invoicing, and purchasing experience (highly desirable)
  • Underground mining machinery knowledge (advantage)


At Bis we do not just look at your qualifications, licenses, or experience - we want to ensure every team member lives the values of Zero Harm, Unity, Passion, Excellence and Relationships.


Benefits of Working for Bis:

In addition to providing a competitive salary, we provide job security with long-term (and long standing) existing customer contracts.

Some of the benefits of working for Bis include:

  • Novated leases of Motor Vehicles through SGFleet
  • Bupa private health insurance corporate discounts
  • Corporate discounts on motor vehicle purchases with Toyota (Mackay)
  • Corporate discounts with Hertz Australia for car rental
  • Education assistance
  • Employee referral programs (between $1000 to $2500)
  • Exceptional delivery awards

Who is Bis?


Bis is a resources logistics company that provides technology-enabled haulage, materials handling, specialised equipment hire and value chain solutions for customers across 50 sites throughout Australia.

Since 1915, we have delivered customer-led innovations that optimise our customer's operations. Our people are passionate and inventive. They believe in better, look after each other and live by our values. We work hard in creating a supporting, inclusive and engaging environment because by doing so, our people succeed.

About Our Recruitment Process
At Bis, we are committed to employing individuals who align with our values.

These values speak to the heart of who we are as an employer, a partner to our customers, a brand and a corporate citizen.

They help shape our culture and guide our actions. As such, they drive our collective purpose to deliver, every day.


As part of our recruitment process, there are a number of checks which may be conducted to demonstrate your suitability for a role.

These include but are not limited to National Police Checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

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