Senior Administrator

2 weeks ago

Melbourne, Victoria, Australia TAP The Andersen Partnership Full time
I am currently partnering up with a well-established and reputable accounting firm with a strong track record of delivering high-quality financial and advisory services to their clients. They pride themselves on their commitment to excellence, innovation, and client satisfaction. They are looking for a dedicated and skilled Senior Administrator to join their team and contribute to their continued success.

Key Responsibilities:
  1. Office Management:
    • Manage the day-to-day administrative operations of the office.
    • Ensure office supplies are well-stocked and manage procurement.
    • Supervise and support administrative staff.
  2. Client Communication:
    • Act as a point of contact for clients, addressing inquiries and providing assistance.
    • Coordinate appointments and meetings for clients and partners.
  3. Document Management:
    • Organize, file, and maintain electronic and paper documents.
    • Assist with the preparation, editing, and distribution of financial reports and client documentation.
  4. Calendar Management:
    • Manage calendars for senior partners and assist in scheduling appointments.
    • Coordinate meetings and conference calls.
  5. Billing and Invoicing:
    • Assist with invoicing clients and tracking payments.
    • Ensure accurate record-keeping of financial transactions.
  6. Data Entry and Record Keeping:
    • Maintain accurate client databases and records.
    • Handle data entry tasks efficiently and accurately.
  7. General Administrative Support:
    • Assist with special projects and tasks as required.
    • Provide support to the accounting team as needed.
Qualifications:
  • Proven experience in an administrative or office management role, ideally within the accounting industry.
  • Proficiency in office software, including Microsoft Office Suite. XPM, Xero & Microsoft Teams.
  • Strong written and verbal communication skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Attention to detail and a commitment to accuracy.
  • Team-oriented, with the ability to work effectively with colleagues at all levels.
  • Flexibility and adaptability to changing priorities and tasks.
If you are an experienced Administrator looking to contribute your skills and professionalism to a dynamic team, we encourage you to contactAlexandria Craigonor call for more information.
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