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Executive Support Administrator

3 months ago

Brisbane, Queensland, Australia Sharp & Carter Full time
Ongoing development & learning opportunities

  • Located in Brisbane CBD | Flexible & hybrid working model
  • Modern & new office | Permanent fulltime opportunity
Sharp & Carter has an uncommon approach to recruitment. We're a life-centric company that believes culture is everything.

Through this unique people-first focus, we take a long-term view of recruitment, going beyond the duty of care to ensure a more holistic outcome for everyone.

We believe that a culture built on trust, humility, care and generosity helps retain and grow our own people, so they can retain and grow the relationships they have with their customers.


culture of uncommon care.


Sharp & Carter Brisbane are seeking the talents of a motivated administration professional to commence as our Executive Support Administrator & QLD Office Manager.

This dynamic and varied role allows you to be the team's primary point of contact for all administrative tasks while ensuring efficiency and productivity.


Key Responsibilities


As the Executive Support Administrator, your key focus will be to provide best practice administrative support to team while fostering positivity and a can-do attitude across individual business units as well as the S&C business as a whole.

Your key duties and responsibilities will include, however are not limited to:

  • Document management including preparation and formatting of proposals and tenders for client submission;
  • Diary management support including scheduling and coordinating meetings and interviews and managing meeting room schedules;
  • Recruitment administration support including conducting of VEVO (Visa Entitlement Verification Online), police and qualification checks;
  • Supporting expense management and supporting with internal and external travel bookings;
  • Initial point of contact for office visitors for meetings and taking general office calls and reception management;
  • Supporting office staff members for office issue resolution (including IT related issues and support);
  • Managing of all office supplies (stationery, marketing materials, standard forms, kitchen grocery, cleaning, business cards);
  • Managing all building maintenance issues by alerting building management or the landlord (power/lights, lifts, plumbing, cleaning, toilets, security, etc.);
  • Ad hoc administration support for the national and state support functions.

Skills & Experience

In addition, you will also:

  • Ability to act with initiative, to meet and exceed internal/external stakeholder needs;
  • Ability to gain the confidence and trust of others through honesty, integrity, and authenticity, and be seen as reliable, positive, and dependable;
  • Strong attention to detail;
  • Organised approach to thinking and acting;
  • Ability to build and maintain effective working relationships to support teamwork across the business and maintain credibility with all internal/external stakeholders;
  • Demonstrated ability to multitask and be adaptable and flexible in a fastpaced environment.

How to Apply
For more information about this opportunity, please call Antonia Teale for a confidential discussion on the details below.

Antonia Teale