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Executive Support Officer
2 months ago
Job Title: Executive Support Officer
Job Summary:
We are seeking a highly skilled and experienced Executive Support Officer to provide professional and confidential high-level executive and administrative support to the Operations Manager. The successful candidate will be responsible for providing timely provision of briefing and other materials, efficient and effective progression of ministerial correspondence, and liaising with business units and external stakeholders.
Key Responsibilities:
- Maintain effective communication between key stakeholders both internally and externally.
- Liaise and communicate directly with external organisations, personnel, and senior officials within Queensland Health.
- Work autonomously to redirect and respond to matters on behalf of the Operations Manager.
- Coordinate and prioritise incoming/outgoing communications, papers, meeting documentation, and reports.
- Assist in coordinating the preparation of briefing notes, submissions, and responses.
- Undertake investigation, research, and analysis of sensitive and confidential matters.
- Provide high-level confidential executive and administrative support to senior management and office administration.
- Effectively manage the office of a senior executive in a demanding and fast-paced environment.
- Develop and implement administrative systems and practices to improve efficiency and productivity.
- Work collaboratively with a team environment and adapt to changing priorities and deadlines.
Requirements:
- Demonstrated experience in providing high-level confidential executive and administrative support.
- Proven ability to work autonomously and use discretion in the absence of decision-makers.
- Well-developed skills in the use of Microsoft Office applications and other relevant software.
- Ability to work within a team environment and adapt to changing priorities and deadlines.
- Qualifications, registrations, and other requirements: A tertiary degree (or equivalent) qualification in a relevant field will be well regarded.
