Executive/Personal Assistant

1 week ago

Canberra, ACT, Australia To report Full time

An exciting E/PA role to join a rapidly growing high tech Australian company.

28th May, 2024

About Us
Advanced Design Technology (ADT) is a progressive, privately owned Australian company specialising in the design, development, manufacture of complex electronic systems. We excel at building advanced innovative solutions for sensitive and harsh environments where the cutting edge of technology brings game changing capability to our customers. To support a rapidly expanding business, we are seeking an enthusiastic Executive/Personal assistant with demonstrated experience in providing professional administrative support to an Executive Leader This position is permanent and based in Fyshwick, Canberra. The position is full time, however part time and flexible working arrangements will be considered for the right candidate.

Key Responsibilities
The Executive/Personal Assistant will play a vital role in providing support to the Managing Director, and peer to peer liaison with government and private stakeholder groups and clients. The Executive/Personal Assistant will be responsible for:

  • Managing and coordinating the workflow through the Managing Director's office with appropriate follow up to ensure priorities and deadlines are met, including schedule, appointments and travel arrangements.
  • Triaging urgent, complex and sensitive requests, and applying sound judgement to provide responses and advice to facilitate progress.
  • Working closely with ADT staff to provide support to the Managing Director, sharing information, anticipating and managing rapidly changing circumstances.
  • Budget preparation and management for the Managing Director's office.
  • Co-ordinating and preparing correspondence, papers and presentations.
  • Maintaining timely and accurate records, including meeting minutes and action items as required.
  • Providing assistance with financial management activities.
  • Advise and assist in the preparation and implementation of company policies, procedures, and guidelines.
  • Planning and management of domestic and international trade shows and VIP demonstrations and events in both major capital cities and remote locations.
  • Contribute to, and assist with Bid and Tender development and review, both independently and as part of a team
  • Office management
  • Other ad hoc duties as may reasonably be required
28th May, 2024

About Us
Advanced Design Technology (ADT) is a progressive, privately owned Australian company specialising in the design, development, manufacture of complex electronic systems. We excel at building advanced innovative solutions for sensitive and harsh environments where the cutting edge of technology brings game changing capability to our customers. To support a rapidly expanding business, we are seeking an enthusiastic Executive/Personal assistant with demonstrated experience in providing professional administrative support to an Executive Leader This position is permanent and based in Fyshwick, Canberra. The position is full time, however part time and flexible working arrangements will be considered for the right candidate.

Key Responsibilities
The Executive/Personal Assistant will play a vital role in providing support to the Managing Director, and peer to peer liaison with government and private stakeholder groups and clients. The Executive/Personal Assistant will be responsible for:

  • Managing and coordinating the workflow through the Managing Director's office with appropriate follow up to ensure priorities and deadlines are met, including schedule, appointments and travel arrangements.
  • Triaging urgent, complex and sensitive requests, and applying sound judgement to provide responses and advice to facilitate progress.
  • Working closely with ADT staff to provide support to the Managing Director, sharing information, anticipating and managing rapidly changing circumstances.
  • Budget preparation and management for the Managing Director's office.
  • Co-ordinating and preparing correspondence, papers and presentations.
  • Maintaining timely and accurate records, including meeting minutes and action items as required.
  • Providing assistance with financial management activities.
  • Advise and assist in the preparation and implementation of company policies, procedures, and guidelines.
  • Planning and management of domestic and international trade shows and VIP demonstrations and events in both major capital cities and remote locations.
  • Non-executive Travel arrangements
  • Contribute to, and assist with Bid and Tender development and review, both independently and as part of a team
  • Office management
  • Other ad hoc duties as may reasonably be required
To be successful you will need
  • Demonstrated experience working as an Executive/Personal Assistant in a comparable private or public organisation.
  • Ability to work independently and with initiative to deliver quality outcomes against established priorities, practices and methodologies.
  • Confidence to make decisions, with direction from more senior staff, on tasks assignments with considerable complexity and sensitivity.
  • Ability to make decisions using good judgement, expertise and knowledge, ensuring that decisions are governed by the application of best practice principles and the organisation's operating instructions and procedures.
  • Effective communication and interpersonal skills and the ability to engage with a range of audiences, including at the Executive level.
  • Self-management skills to plan own work tasks and priorities that align with your and the organisation's priorities.
  • Experience using Microsoft Suite of products, including MS Teams, Excel, and other Office 365 applications.
  • Awareness of the digital environment and an understanding of how to engage with clients in a digital first manner.
  • To efficiently use digital workplace tools to solve problems, be productive, connect and collaborate with others.
Mandatory
In order to apply for this position, the candidate must have the right to live and work in Australia. Applicants must have or be eligible to hold and maintain a minimum of an NV1 Australian Government Security Clearance.Apply For Job
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