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EA to the Managing Director and Head of Capital Transactions
3 months ago
Shaping the future of real estate for a better world
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people live, work, play, shop, and eat.
What this job involves:
We are looking for an Executive Assistant to our Managing Director and Head of Capital Transactions in SA, based in our Adelaide office. In this role, you will provide high level executive support and assistance, whilst ensuring efficient management of the firm and day-to-day operations.
A snapshot of the role:
Working closely with/assisting/ supporting the state and National Capital• Full support to the MD in an administrative capacity, including email/diary/file management, travel and meeting arrangements and other required tasks. Markets teams. Screen and attend to a broad range of confidential and sensitive enquiries. Administer, proofread and draft correspondence, reports, presentations and meeting documentation Preparing and distributing agendas, attending various meetings with MD and taking and distributing minutes/actions for meetings as required Use discretion in the MD's absence to refer urgent matters to the appropriate person and inform the MD of any important developments Undertake routine payment and reconciliation of incoming invoices, expenses and credit card statements Coordinate client functions, events and team meetings as required Facilitate connectivity between 'One JLL'
Sound like you? This is what we're looking for:
This role is all about enthusiasm, organisation and prioritisation You will be a self-starter and be able to think on your feet to problem solve. You love being the hub of the team and ensuring the office is happy and working efficiently
Ability to take on true executive assistant-style challenges and tasks, which would involve quick thinking, problem solving and influencing both internally and externally. Be highly organised and can manage competing demands and changing priorities within stringent timelines. Awareness and ability to hand highly sensitive information with confidentiality and discretion. Proven ability to deal with multiple stakeholders (internal or external). Advanced skills in Microsoft Office Suite. Exceptional attention to detail Highly developed communication (written and verbal) and interpersonal skills. Previous high-level experience supporting a senior executive.What you can expect from us:
As an organisation, we don't just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity and building an inclusive workplace. This is why, for more than a decade, we continue to rank among the World's Most Ethical Companies.
We support applications from all underrepresented groups, including Aboriginal and Torres Strait Islanders, LGBT+, people with disability and people of all age, religions and race. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Location:
On-site –Adelaide, SAIf this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
