Leasing Administration Officer

1 week ago

Brisbane, Queensland, Australia Halcyon Knights Full time
Lease Coordinator (AO4)

Closing date
***
5pm Thursday
8
June
2023*****
Job reference
***
Expression of Interest
***
Salary range
***
$80,352 - $**88,109
(**_Based_
_ on a full-time, annual arrangement which does not include employer superannuation contributions of up to 12.75% and annual leave loading)_
***
Classification
***
AO4
***
Job type
***
Temporary,
Flexible full-time
***
Hours of work
***
36.25 hours per week
***
Division
***
Public Works
***
Unit
***
Queensland Government Accommodation Office
***
Location
***
Brisbane
***
Reports to
***
Principal Lease Manager
***
Contact
***
Melinda Selby,
Manager, Lease & Property Management **ph
2.*****- (*_Employees are required to contribute a portion of their salary for superannuation purposes. The standard employee contribution rate is 5% but employees may choose to reduce this rate to between 2% and 5%)._

The role


The Queensland Government Accommodation Office (QGAO) centrally manages the largest office property portfolio in Queensland, with approximately 1 million square metres of office space, accommodating more than 60,000 public servants and a broad range of property assets including cyclone shelters, parks, bridges and heritage buildings.

Our Government Employee Housing (GEH) business unit, efficiently and actively manages a portfolio of approximately 3100 government employee housing residences to support the delivery of government services across Queensland.


You will report to the Principal Lease Manager and will assist in whole-of-Government lease procurement and lease management, including financial and tenancy management.


Key responsibilities:

  • Assist a leasing team to plan and deliver the supply of leased assets within the State Government's property portfolio.
  • Provide lease management advice concerning commercial leasing for the State Government's office property portfolio.
  • Support the delivery of executive or sensitive leasing projects and the provision of office accommodation for the Department.
  • Provide support to the updating of streamlined lease management, and tenancy and financial management systems.
  • Assist with budgeting, forecasting and financial reporting.
  • Assist with the implementation of the leased component of wholeofGovernment accommodation strategies.
  • Provide support with the development of policies, guidelines and systems for best practice office accommodation leasing use and implementation within areas of geographic and/or functional responsibility.
  • Provide timely support and assistance with research into advice on marketplace conditions and industry trends to contribute towards the development of WholeofGovernment Office Accommodation Strategic Plans.
  • Contribute to QGAO's responsibilities in supporting the Government Office Accommodation Committee and other executive committees in terms of property management, achieving best value for money, strategic asset management and benchmarking.
  • Negotiating and representing QGAO at intra departmental meetings.
  • Develop networks across the Department
  • Assist with the preparation of executive correspondence and briefing notes
How you will be assessed


Appointments in the public sector are merit-based and you will be assessed on the experience, knowledge, skills and capabilities that you can bring to the role, along with your personal qualities and your potential for development.


Mandatory requirements

  • Nil

Leadership competencies


In the Queensland public sector, it is recognised that everyone is a leader regardless of classification level or position title and therefore leadership competencies are important for every role.

To see the leadership competencies expected of this role refer to the individual contributor stream of the Leadership competencies for Queensland (LCQ) framework.


Technical/operational expertise

  • Demonstrated ability to work effectively with other parts of the organisation and sector to deliver results and navigate complex and ambiguous environments, in the absence of complete information.
  • Demonstrated understanding of customers and stakeholders, and how you encourage strong customerfocus while building an understanding of customer perspectives within your team.
  • Competent written and oral communication skills with a track record building and maintaining productive relationships with managers and internal and external stakeholders.
  • Experience in information technology systems used to calculate and categorise commercial space critical in lease management (eg. iSpace).
- ._

  • Sound business acumen in corporate governance areas, such as financial, contract, and project management and use analysis, experience and judgement to make informed decisions in regard to leasing and accommodation standards.
  • Ability to provide advice and make decis

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