Executive Assistant to The Director of Business

1 week ago

St Kilda, Victoria, Australia St. Michael's Grammar School Full time
This role is ongoing, full-time with an immediate commencement.

The successful applicant must have:

  • A minimum of 3 years' experience in a similar role.
  • A demonstrated and advanced knowledge of and ability to support and manage Board and other Committee administration processes including the development of agendas, preparation and distribution of papers and reports, efficient and accurate minute taking and liaison with Board and Committee members regarding a range of issues.
  • Excellent knowledge of Microsoft Office and electronic and paperbased filing systems.
  • Exceptional organisational and time management skills, with an ability to prioritise tasks, meet prescribed deadlines, and concurrently balance several competing priorities.
  • Excellent English language skills including grammar, spelling and punctuation.
  • Sound analytical and problemsolving skills with a solution's focused and growth mindset.
  • Outstanding negotiation and interpersonal skills, with demonstrated ability to build rapport and interact effectively at all levels of an organisation.
  • Highly developed keyboard skills and ability to format and present information accurately and logically.
  • Exceptional telephone technique and ability to ascertain caller's query diplomatically and assertively or request and resolve query or redirect call.
  • Current Employee Working With Children Check (or willing to obtain)
  • National Police History Check (obtained within the last 6 months)


St Michael's Grammar School is one of the leading co-educational, independent schools in Australia, providing exceptional learning opportunities to students from Kindergarten to Year 12.

The School is respected for its exceptional education, wellbeing programs and a deep commitment to innovative approaches to teaching, learning and caring.

St Michael's empowers students to approach their lifelong learning journey with courage, confidence and a strong sense of social justice.


Key benefits of working at St Michael's Grammar School include:

  • Stimulating work and learning environment.
  • Exceptional resources and facilities.
  • Active Staff Association focused on staff collegiality and wellbeing.
  • Culture of continuous improvement and celebrating success.
  • Generous professional development and coaching opportunities.
  • Access to the Schools onsite café and sporting complex.
  • Staff benefits and Employee Assistance Program.
If you would like to discuss this role, please contact Mrs Katie-Jane Miliani on

Child Safety
St Michael's Grammar School is committed to child safety.

As such, the successful applicant will be expected to satisfy child protection screening and adhere to the School's Child Safe Policy and Code of Conduct.

These documents may be downloaded from the School's website.

All staff at St Michael's must:

  • Always demonstrate and ensure compliance with the School's Child Safety Policy and Child Safety Code of Conduct and complete regular training in Child Safety standards.
  • Promote the safety and wellbeing of children and young people to whom we provide services.
  • Ensure that your interactions with children and young people are positive and safe.
  • Provide adequate care and supervision of children and young people in your charge.
  • Act as a positive role model for children and young people.

  • Director, People and Culture

    1 week ago

    St Kilda, Victoria, Australia Davidson Full time

    About Sacred Heart Mission Sacred Heart Mission (SHM) is a Victorian not-for-profit organisation established in 1982 by the local parish priest and community. Founded on the Catholic Social Teaching, SHM addresses homelessness, deep disadvantage and social exclusion by building people's capacity and promoting fairer and more inclusive communities and...

  • Head of Retail and Business Development

    1 week ago

    St Kilda, Victoria, Australia City of Port Phillip Full time

    Synopsis:Head of Retail & Business Development, South Melbourne Market Opportunity to join one of Melbourne's best known and loved markets SEO Salary 12month contract position Long Service Leave backfill Located at South Melbourne MarketAbout the OrganisationThe City of Port Phillip is an inner-city council with around 1000 employees who deliver more than...

  • Executive Support

    1 week ago

    St Kilda, Victoria, Australia St. Michael's Grammar School Full time

    This role will be a contributing member in the Business Office and will provide the highest level of organisational and executive assistance to the Director of Business. This role will play a lead role in the organisation and implementation of effective administration processes in the Business Office and the Governance processes of the School. This includes...

  • Content Marketing Executive

    1 week ago

    St Kilda, Victoria, Australia The Hassett Group Full time

    Full-time, perm position. Salary circa $75k + super. Office located in St Kilda with WFH flex. Marketing experience within hospitality or tourism industry is essential.ABOUT OUR CLIENT & THE ROLE:Our client's company stands at the forefront of Victoria's premium hospitality landscape, boasting a diverse portfolio of acclaimed venues. From scenic vineyards to...

  • Relationship Executive

    1 week ago

    St Kilda, Victoria, Australia Commonwealth Bank Full time

    Newly created opportunity due to business growth Business development focused role Specialised portfolio Do Work That MattersWe are looking to grow our team and as such have an exciting opportunity for an experienced Commercial Banker to come in and build their own portfolio of customers. This will suit someone who thrives on business development and new...

  • Business Engagement Lead

    1 week ago

    St Kilda, Victoria, Australia City of Port Phillip Full time

    Synopsis:Business Engagement Lead- Salary Range Band 7 $101,791 to $113,909 plus 10.5% Super:- Permanent full-time role:- Located at St Kilda Town Hall with flexible working arrangements possible.About the OrganisationThe City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our residents,...

  • Administrative Assistant Junior School

    1 week ago

    St Kilda, Victoria, Australia St. Michael's Grammar School Full time

    St Michael's Grammar School is one of the leading K-12, co-educational schools in Australia, respected for its exceptional educational offering, wellbeing programs and deep commitment to innovative approaches to teaching, learning and caring.The Junior School consists of Kindergarten - Year 6 students. We run a 3YO and Pre-Preparatory Kindergarten Program....

  • Director Corporate Client Coverage

    1 week ago

    St Kilda, Victoria, Australia Commonwealth Bank Full time

    Developing and coaching a growing teamNiche portfolio of multinational clients Permanent, full time role based in Melbourne See yourself in our team:The Global Institutional Banking Coverage (GIBC) team leads the relationship management function of IB&M. Teams of industry and product specialists, work together to deepen client relationships through delivery...

  • Marketing Manager

    1 week ago

    St Kilda, Victoria, Australia Miller Leith Full time

    The CompanyMiller Leith have partnered with Health Lab, a prominent disruptor in the health and wellness sector. Offering 100% plant-based snacks that expertly blend health benefits with indulgent flavours, Health Lab provides consumers with a unique and satisfying experience. Going beyond traditional snacks, Health Lab has fostered a deep emotional...

  • Executive Manager, Client Acquisition, Commonwealth Private

    1 week ago

    St Kilda, Victoria, Australia Commonwealth Bank Full time

    Executive Manager - Client Acquisition, MelbourneOur TeamWe provide personalised banking, wealth management, and investment advice nationwide for Australians, high and ultra-high-net-worth individuals. Our team-based approach grants access to specialised support and research within the Commonwealth Bank Group, collaborating closely with adjacent teams to...

  • Executive Manager, High Net Worth Clients, Commonwealth Private

    1 week ago

    St Kilda, Victoria, Australia Commonwealth Bank Full time

    Executive Manager - High Net Worth ClientsOur TeamJoin our team that provides tailored banking, wealth management, and investment advice to high net worth individuals across Australia. Benefit from specialised support and research within the Commonwealth Bank Group, working closely with adjacent teams to offer personalized financial solutions.Our...

  • Mobile Lending Executive

    1 week ago

    St Kilda, Victoria, Australia Commonwealth Bank Full time

    You are an experienced home lender, ready for the next challengeWe are a team that delivers on our customers' needs by providing quality products and excellent serviceTogether, we can provide brilliant experiences that matter Do work that matters As our Mobile Lending Executive, you will be committed to proactively identifying and retaining new and existing...

  • Administration Assistant K-6

    1 week ago

    St Kilda, Victoria, Australia St. Michael's Grammar School Full time

    The role will work closely with the Directors of (Early Learning Centre), (Prep-Year 3), (Years 4-6) and Head of Junior School - Deputy Head of the School and manage the workload in a timely, professional and effective manner.The successful applicant must have: Post- secondary study in business administration or related areas and/or comparable on the job...

  • HR Business Partner

    1 week ago

    St Kilda, Victoria, Australia Talent International Full time

    Job Details:LocationSt KildaSalaryAU$6- AU$70 per hourJob TypeFull TimeRefBBBH99701_ ContactShelley HarrisonPosted8 minutes agoDue to a busy period and team annual leave, our client is seeking an ASAP start for an HR Business Partner to assist their team. This role a generalist HR and BAU position to assist with case management and managing a range of...

  • Executive Manager Waste and City Maintenance

    1 week ago

    St Kilda, Victoria, Australia Davidson Group Services Full time

    Join one of Australia's most highly regarded inner-metro municipalities Deliver on exciting & ambitious Council strategies Enhance customer service and drive value for communityThe City of Port Phillip is a uniquely vibrant and creative inner-city council with a spectacular, enviable foreshore and Fisherman's Bend urban renewal area. Our highly talented and...

  • Epmo Lead Assurance and Reporting

    1 week ago

    St Kilda, Victoria, Australia City of Port Phillip Full time

    Synopsis:About City of Port PhillipWe are a vibrant and diverse inner-city council stretching 20kms from South to Port Melbourne along the stunning bay beaches down to Elwood and out to St Kilda East with around 1000 people who all work together to deliver more than 100 programs and services to our engaged community of residents, businesses and visitors....

  • Coordinator Transport Safety

    1 week ago

    St Kilda, Victoria, Australia City of Port Phillip Full time

    Synopsis:Coordinator Transport Safety- Market competitive Senior Executive Officer salary package plus 10.5% Super:- Full time, permanent opportunity - flexible working arrangements possible:Located at St Kilda Town Hall close walk to the beach, shops and cafes.About the OrganisationThe City of Port Phillip is an inner-city council with around 1000 employees...

  • Head of Property Operations

    1 week ago

    St Kilda, Victoria, Australia City of Port Phillip Full time

    Synopsis:Head of Property Operations & Facilities- Senior Executive Officer salary package:- Full time, permanent position:- Located at St Kilda Town Hall with flexible working arrangements possible.About the OrganisationThe City of Port Phillip is an inner-city council with around 1000 employees who deliver more than 100 programs and services to our...

  • Early Childhood Assistant/oshc Role

    1 week ago

    St Kilda, Victoria, Australia St. Michael's Grammar School Full time

    St Michael's Grammar School is one of the leading K-12, co-educational schools in Australia, respected for its exceptional educational offering, wellbeing programs and deep commitment to innovative approaches to teaching, learning and caring.St Michael's is a place where creative, inquiring minds learn from, with and for the world. At St Michael's our values...

  • Head of Children's Services Infrastructure

    1 week ago

    St Kilda, Victoria, Australia City of Port Phillip Full time

    Synopsis:Head of Children's Services Infrastructure Redevelopments- Senior Executive Officer Salary Range plus 11% Super:Full time, 3 year temporary position:- Located at St Kilda Town Hall or with flexible working arrangements possible.About the OrganisationThe City of Port Phillip is an inner-city council with around 1000 employees who deliver more than...