Administration Coordinator

1 week ago

Melbourne, Victoria, Australia Chisholm Institute of TAFE Full time
  • Full-time (1.0 FTE), Fixed term
  • Salary: $72,454 to $77,946 p.a. Plus superannuation
  • Location: Dandenong

Chisholm is seeking an experienced Administration Coordinator for our Foundation College.

BELONGING & INCLUSION

Chisholm is resolutely diverse and supports applications from all members of our community and equitable access to our employment opportunities. We are open to discussing workplace flexibility, to ensure we can attract the best candidates and accommodate individual needs and working arrangements, even in ways we have not thought of. Our merit-based recruitment practices are founded on building diversity by fostering an inclusive, flexible, and equitable workplace.

ABOUT THE ROLE

As an Administration Coordinator, your key responsibilities include:

  • Coordinating budgetary requirements of the Adult Migrant Education Program (AMEP) contract. Daily data management and uploading from Chisholm's attendance systems to government reporting systems are managed to ensure Key Performance Indicators (KPIs) and revenue flow in accordance with work orders
  • Overseeing the administrative team and workflows and team Key Performance Indicators (KPIs) for the timely management of varied funding source requirements
  • Support monitoring of the peaks and flows of attendance in all programs and invoicing for each contract per work orders and budget
  • Data management, retrieval and archiving
  • Work with the leadership team to support audit requirements
  • Oversee the administrative team, workflows and team KPIs for the timely management of varied funding source requirements
  • Manage daily communication with clients and referring agencies.


ABOUT YOU

You are a highly motivated individual with well-developed skills in providing administrative management in a multidiscipline education environment, administration of large contracts ($3M plus), balancing competing priorities, working under tight deadlines and pressure, dealing with incoming work effectively and maintaining efficient office systems and records.

Qualifications required for the role

Essential

  • A relevant tertiary qualification in business or administration and/or proven experience working with all aspects of office and administrative operations in a complex, multi-disciplinary environment.


Desirable

  • Demonstrated evidence of ongoing professional development
  • Recent experience in Skills First and AMEP funding environments.


ABOUT US

Chisholm is one of the largest vocational training providers in the state with a team of over 1,400 dedicated staff supporting 41,000 students who choose to study at Chisholm and training at our modern campuses across Melbourne's southeast and online. We partner with governments, educational institutes, and businesses worldwide, sharing our expertise in vocational education.

We offer over 400 courses that include nationally accredited pathways from secondary school programs and short courses, through to certificates, diplomas, and degrees.

At Chisholm, we embrace differences in gender, age, ethnicity, race, cultural background, disability, religion, and sexual orientation. We know that diversity and inclusion help us to attract, recruit, engage and retain a team of talented people.

To learn more about Chisholm here

WHAT WE OFFER

  • An Inclusive work culture- Chisholm is resolutely diverse. We celebrate our people's unique contributions to achieving our ambition to transform lives through relevant and responsive high-quality education.
  • Professional Development- continue to grow your career as you nurture your students
  • Networking Opportunities with Industrial Partners
  • State of the art facilities on our campuses
  • Free on-site parking as well as locations close to public transport
  • Free Employee Assistance Program- get the support you want. It's confidential.


If this is the job for you, please apply now. We look forward to receiving your application

Important information about your application

Your application should include-

  • a cover letter
  • your resume
  • contact details of three (3) referees.


Please note, appointment to this position is subject to satisfactory completion of Safety Screening requirements including -

  • Certified copies of all qualifications and transcripts as listed on resume
  • Current & Valid Working with Children Check (Employee and not Volunteer)
  • Certified copy of unrestricted rights to work in Australia.

Let us know if you require any adjustments to the recruitment process so we can support you to present your best self by emailing us at

Applications for this position close at 9 am Monday 3 June 2024. Chisholm reserves the right to withdraw an advertised position at any stage.

If you have any questions regarding the position or require further information, please contact Karen Eager, English Language Studies Manager on .

Find out more about us by visiting us on our Website and social media sites.

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