Executive Assistant

2 weeks ago

Unley, Australia Australian Services Union SA+NT Branch Full time
About the role

An Executive Assistant position is available with the ASU SA + NT Branch.

This is a pivotal role in the union, working very closely with the leadership team and the elected members of Branch Executive and Branch Council.

This position requires a high level of personal and organisational administrative support to the Secretary and Assistant Secretary, and operational administration of the union.

We are looking for a highly organised, resilient, discrete professional who supports the goals of the trade labor movement.

This is a full time, permanent position. Some out of hours work is required, for which 12 RDOs per year are provided in compensation.

THE SUCCESSFUL APPLICANT WILL BE:

AN EXPERIENCED EXECUTIVE ASSISTANT WHO CAN CONFIDENTLY:

  • Provide personal administrative support to the Secretary and Assistant Secretary.
  • Develop and maintain efficient and accurate administrative systems.
  • Draft written materials including correspondence, data reports, minutes, and presentations to a professional standard.
  • Maintain accurate and confidential records.
  • Prepare and distribute documents to ASU Executive, Branch Council and Branch Conference.
  • Liaise with key stakeholders including ASU national office, ASU interstate branches, other unions, peak bodies, Members of Parliament, Ministerial and Parliamentary staff, and media.
  • Monitor and facilitate maintenance of the union's assets including building and fleet vehicles.
  • Manage office supplies and amenities.
  • Liaise with all external consultants and service providers.
  • Monitor the governance obligations / timelines for Registered Organisations under Fair Work legislation and assist with compliance and reporting.
  • Maintain credit card, travel, training, and gift registers.
  • Assist the Finance Officer with the annual audit, processing invoices, managing staff leave forms as needed.
  • Organise travel and accommodation for elected officials, staff and members.
  • Assist with the appointment and training of Workplace Representatives.
  • Assist with event management.
  • Provide the member engagement, industrial and organising teams with administrative support as required.

APPLICANTS WILL NEED TO DEMONSTRATE:

  • Commitment to the Union movement / support of union's values.
  • Excellent communication and interpersonal skills.
  • Experience in professional administration and record keeping.
  • Ability to work to deadlines and manage competing demands
  • Ability to use initiative and complete work autonomously
  • Strong computer literacy, experience with database management
Applications including names and contact details of three referees should be submitted via the form below or addressed to:
Abbie Spencer, Secretary

Australian Services Union - SA + NT Branch

41 King William Road

UNLEY SA 5061

PBA3Profession:
#Administration_and_Office_Support

Sector:
#Union

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