Executive Assistant

About the role

An Executive Assistant position is available with the ASU SA + NT Branch. This is a pivotal role in the union, working very closely with the leadership team and the elected members of Branch Executive and Branch Council. This position requires a high level of personal and organisational administrative support to the Secretary and Assistant Secretary, and operational administration of the union.

We are looking for a highly organised, resilient, discrete professional who supports the goals of the trade labor movement.

This is a full time, permanent position. Some out of hours work is required, for which 12 RDOs per year are provided in compensation.

THE SUCCESSFUL APPLICANT WILL BE:
AN EXPERIENCED EXECUTIVE ASSISTANT WHO CAN CONFIDENTLY:

- Provide personal administrative support to the Secretary and Assistant Secretary.
- Develop and maintain efficient and accurate administrative systems.
- Draft written materials including correspondence, data reports, minutes, and presentations to a professional standard.
- Maintain accurate and confidential records.
- Prepare and distribute documents to ASU Executive, Branch Council and Branch Conference.
- Liaise with key stakeholders including ASU national office, ASU interstate branches, other unions, peak bodies, Members of Parliament, Ministerial and Parliamentary staff, and media.
- Monitor and facilitate maintenance of the union’s assets including building and fleet vehicles.
- Manage office supplies and amenities.
- Liaise with all external consultants and service providers.
- Monitor the governance obligations / timelines for Registered Organisations under Fair Work legislation and assist with compliance and reporting.
- Maintain credit card, travel, training, and gift registers.
- Assist the Finance Officer with the annual audit, processing invoices, managing staff leave forms as needed.
- Organise travel and accommodation for elected officials, staff and members.
- Assist with the appointment and training of Workplace Representatives.
- Assist with event management.
- Provide the member engagement, industrial and organising teams with administrative support as required.

APPLICANTS WILL NEED TO DEMONSTRATE:

- Commitment to the Union movement / support of union’s values.
- Excellent communication and interpersonal skills.
- Experience in professional administration and record keeping.
- Ability to work to deadlines and manage competing demands
- Ability to use initiative and complete work autonomously
- Strong computer literacy, experience with database management

Applications including names and contact details of three referees should be submitted via the form below or addressed to:
Abbie Spencer, Secretary

Australian Services Union - SA + NT Branch

41 King William Road

UNLEY SA 5061

PBA3Profession: #Administration_and_Office_Support

Sector: #Union