Practice Assistant

2 weeks ago

Melbourne, Victoria, Australia King & Wood Mallesons Full time

Job no: 497642

Work type:
Full time - Permanent

Location:
Melbourne

Categories:
Support

-
Get involved in high quality legal work in an exceptional team:


  • Make an impact and be part of building up a busy practice:
-
Free gym membership

Dynamic opportunity for a superstar senior legal assistant/secretary to be part of an evolving practice specialising in high profile commercial and regulatory disputes
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Who are we?
We are Asia's top tier international law firm with deep roots in Australia spanning almost 200 years.

With 30 offices, we have over 3,000 lawyers strategically positioned on the ground in the world's growth markets and financial centres.


About the role
Dynamic legal support role now available in our Melbourne office working alongside Partner James Russell and team.

James provides first-class legal advice on a wide variety of complex dispute resolution matters, with a particular focus on consumer protection and regulatory litigation, technology related disputes, internal investigations, and large commercial disputes including class actions and transactions.


The role would be well-suited to an experienced legal secretary/assistant who can offer quality support to a newly appointed Partner and team, providing valuable insights and process improvements as they build their growing practice.

With a broader team of long-standing PAs to collaborate with, this opportunity offers long term career prospects, the chance to get involved in legal matters beyond the administrative day to day, as well as a fantastic team culture.


You can expect your daily responsibilities to include:

  • Managing and maintaining files
  • Preparing legal documentation (e.g. submissions, defences, witness statements, affidavits, complaints, agreements)
  • Digital dictation transcription
  • Organising meetings and travel
  • Providing top client service to external and internal clients answering phone calls, communicating author availability, and relaying messages
  • Diary management
  • Maintaining both electronic and paper filing systems
  • Printing
  • Booking conference rooms, functions
  • Managing the monthly billing process entering time and preparing bills
  • Opening files, conducting conflict searches and obtaining appropriate approvals
  • Assistance with proper file closure procedures
  • Liaison with the Business Development team, including assistance with updating firm CRM (OnePlace and ClientHelp)
  • Liaising with finance on various file and billing matters
  • AMEX reconciliation/expense management

What experience are we looking for?

  • Minimum of 3 years in a legal assistant or legal secretarial role
  • Solid typing skills
  • Digital dictation experience preferred
  • Advanced knowledge of Outlook, Word, Excel and PowerPoint
  • Knowledge of the monthly billing process in a legal environment (particularly experience with Elite) highly regarded
  • Ability to communicate clearly and concisely
  • Welldeveloped interpersonal skills
  • Confidence and ability to use initiative appropriately
  • Effective planning and organisational skills
  • Reliability

Why work with us?
We promote a culture based on respect, trust, inclusivity, diversity, flexibility, mastery and growth.

We seek to create a workplace where our people are proud to work and where their ambitions can be realised.

Connection with our people is a priority, we offer targeted and meaningful conversations around professional and personal development, with regular feedback and coaching.


What else we'll offer

  • Access to market leading work in your chosen specialty, and the opportunity to work with leaders in their fields
  • Flexible ways of working and various leave arrangements to balance your work and life commitments
  • Holistic wellbeing programs supporting mental and physical health, including access to a broad range of mental health resources, EAP, gym memberships, flu vaccinations, skin cancer checks and in house catered meals.
  • Mobility around our network when opportunities arise
  • Access to a large range of learning and development opportunities to help you meet your goals
  • A detailed framework to support working parents in balancing their personal and professional priorities, including 26 weeks paid parental leave open to both primary and secondary carers with no minimum service period for permanent employees
  • Corporate discounts on health and general insurance, superannuation advice and other products and services
  • Opportunities to participate in a wide range of probono and community impact programs, and inclusion networks

How to apply
Applications close COB
12 May 2023 unless filled prior.

King & Wood Mallesons is an equal opportunity employer and is committed to diversity and inclusion. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged. We welcome, value, support and harness the positive benefits that people's different life experiences bring, especial

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