Practice Assistant

1 week ago

Melbourne, Victoria, Australia Norton Rose Fulbright Full time

About us

Norton Rose Fulbright is a global legal practice. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers based in over 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

The role

We currently have an opportunity for an enthusiastic and collaborative Practice Assistant to support our Team Leader for Projects & Construction. The responsibilities are as follows:

Responsibilities

  • Extensive diary management and email management
  • Organise travel arrangements, compiling and communicating itineraries.
  • Coordinate monthly billing, process expenses and support other financial activities including client reporting
  • File and matter maintenance, including file opening, conflict checking and archiving
  • General administrative assistance, including document preparation, photocopying, faxing and scanning of documents
  • Business Development tasks; including updating marketing databases, and event management
  • Basic drafting of documents and correspondence
  • Ad hoc duties as required

What you'll need:

Previous administrative experience within a legal or professional services firm environment is essential, along with the ability to collaborate as part of a team, confidently manage changing priorities, interact effectively with clients and internal stakeholders, and be willing to assist the wider national practice support team as required. You will also be able to demonstrate:

  • Previous PA experience in a law firm or corporate environment
  • Client service-orientated focus with the ability to professionally communicate with internal and external clients at all levels
  • Highly organised with a proactive approach to problem solving and ability to work under pressure
  • Excellent attention to detail and professional presentation
  • Willingness to embrace and adapt to change in a and suggest innovative ways to add value to the practice
  • Strong knowledge of the Microsoft Office Suite
  • Exposure to practice management systems and end of month billing processes.

Why Norton Rose Fulbright?

At Norton Rose Fulbright, our Practice support professionals are highly valued and integral to the overall success of the firm. While reporting directly to a supervising Partner, our Practice Assistants also form part of a collaborative national Practice Support team which is led by the National Head of Practice Support and local Practice Support Coordinators. The national team are committed to continuous improvement and connect through bi-monthly development forums and monthly newsletters, as well as tailored learning and development sessions to equip them with the tools they need for to establish a meaningful and rewarding career. By investing in our legal support professionals, we have been able to support their career advancement within the firm, as opportunities arise.

Norton Rose Fulbright values diversity and strives to create an inclusive environment where all employees can bring their whole selves to work. We embrace the opportunity to contribute to the communities in which we work which underpins our strong Corporate Social Responsibility (CSR) program. We provide a range of opportunities in which our people can make a difference to their local and global communities including through pro bono legal work, charitable giving, volunteering and support for the environment.

We are proud that Norton Rose Fulbright in Australia has been recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA) as well as a silver employer for LGBTI Inclusion through the Australian Workplace Equality Index.

We encourage Aboriginal and Torres Strait Islander candidates to apply.

To apply online please click the 'Apply' button below. It is the policy of NRFA Group to provide workplace adjustments for qualified persons with disabilities who are employees or applicants for employment. If you need assistance or adjustments to fully participate in the application/interview process, please contact Yvette Borradale, Head of Talent Engagement on

If you are trans or gender diverse and would like a confidential discussion before applying, please contact Yvette Borradale, Head of Talent Engagement on

Note to recruitment agencies

Please note that we are not accepting applications submitted by recruitment agencies for this position.

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