Administration Officer

1 week ago

Hobart, Tasmania, Australia Tasmanian Government Full time

Administration Officer :

Department of Justice

Magistrates Court

Hobart

Applications must be submitted by Sunday 14 May, :55 PM

Position details:

Applications close:

  • Sunday 14 May, :55 PM AEST
    Award/Classification:
  • Tasmanian State Service Award
  • General Stream Band 2
    Salary:
- $62,933.00 to $67,732.

00 per annum
Employment type:

  • Permanent, fulltime
    Region:
  • South
    Location:
  • Hobart
    Job description:
  • The objective of this position is to contribute to the court through the provision of high level customer service and an efficient and effective range of administrative and clerical functions including, responding to telephone and front counter customer enquiries, the listing of matters for court, the registration of court related documents, the entry of outcomes.

The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability.

If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

Hours per fortnight:

73.50 hours per fortnight - flexible options available.

Duties:

  • Working within a team of the Magistrates Court Registry to provide personal, electronic and telephone reception duties, ensuring sensitive and confidential handling of enquiries and liaising with members of the public including defendants, complainants, vulnerable people, the legal profession, police and clerical staff.
  • Prepare and generate court documents from a range of computerised data bases, for the Civil and the Criminal and General Division to a high standard.
  • Receiving and receipting of court related documents and fees; entering this information into computerised data bases and balancing daily filing fees and payments received.
  • Accurate entry of court outcomes into computerised data bases and the distribution of associated correspondence.
  • Work as part of a team to support the ongoing development of skills and knowledge of other team members.
  • Filing and general duties within the registry as required.
  • The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying jobs at this classification level.

Pre-employment Checks:


The Head of State Service has determined that the person nominated for this vacancy is to satisfy a pre-employment check before taking up the appointment, promotion or transfer.


The following checks are to be conducted:

  • Pre-employment checks
  • Arson and fire setting
  • Violent crimes and crimes against the person
  • Sexrelated offences
  • Drug and alcohol related offences
  • Crimes involving dishonesty
  • Crimes involving deception
  • Making false declarations
  • Malicious damage and destruction to property
  • Serious traffic offences
  • Crimes against public order or relating to the Administration of Law and Justice
  • Crimes against Executive or the Legislative Power
  • Crimes involving Conspiracy
  • Disciplinary action in previous employment.
  • Identification check.

Download the Statement of Duties and any Associated Documents:
Statement of Duties Administration Officer (Nov 2021)

Statement of Duties Administration Officer (Nov 2021)

About the Department of Justice (Magistrates Court).DOCX

About the Department of Justice (Magistrates

Information for Applicants (DOJ) Short Form

Information for Applicants (DOJ) Short Form

FAQs Short Form

FAQs Short Form

How to apply:


To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV.

We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

For more information:

Nicholas Mansfield
Manager (South)

Phone:

Reasonable Adjustment Queries:

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