Company Secretary

1 week ago

Melbourne, Victoria, Australia Northern Trust Corp. Full time

About Northern Trust:


Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.


Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families and institutions by remaining true to our enduring principles of service, expertise and integrity.

With more than 130 years of financial experience and over 22,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.


Role Summary


We are currently recruiting for an experienced
Company Secretary for the Asia Pacific region within Northern Trust's International Legal Department.

The role can be based in our Melbourne or Sydney offices and will enjoy significant autonomy and flexibility with a focus on outcomes rather than time spent at the desk.


This is a key governance role to support and oversee Corporate Secretarial services for all of Northern Trust's legal entities across Asia Pacific (APAC).

The role will report into the General Counsel, APAC who is based in Melbourne.

What you will do

Oversight of Legal Entity Governance Across APAC

  • Oversee the company secretarial function for NT legal entities and branches located in the following APAC locations: Australia, China, Hong Kong, India, Japan, Philippines and Singapore
  • Establish and maintain a common set of corporate secretarial practices, procedures and standards across APAC
  • Share knowhow, training and best practice across the region
  • Work collaboratively with other Company Secretarial colleagues in the US and EMEA

Board and Stakeholder Relationship Management

  • Principal point of contact for Boards and other senior functional and business unit executives
  • Collaborating with Legal Department colleagues and where needed external counsel / corporate secretarial service providers
  • Liaising with the internal audit, external auditors, and other key stakeholders

Board Meetings

  • Oversee the production of board packs for meetings and agree the board meeting timetables each year
  • Oversee the maintenance of the master governance calendar
  • Attend Board and Committee meetings and ensure production of full minutes
  • Note Action Points arising at board meetings and ensuring their completion by all parties

Corporate Governance guidance

  • Undertake reviews of the Board against the latest corporate governance guidance and complete annual selfassessments for the Board
  • Provide guidance on regulatory, reporting and compliance
  • Monitor changes in corporate law and regulation ensuring all legal entities remain compliant
  • Review policies and procedures and terms of reference for the Boards
  • Develop and help the Legal Department to evolve and share resources and identify efficiencies

Other

  • Working collaboratively with the APAC CAO office on key strategic projects
  • Assisting in information requests to regulators and external advisors
  • Providing input in respect of legal entity change and any M&A projects impacting NT legal entities in APAC
  • Maintain bank mandates and/or authorised signatory lists as required
  • Maintain statutory records and ensure timely filing of statutory returns, financial statements and other statutory lodgments with regulators

About You

  • Qualified corporate secretary and/or solicitor
  • 10+ years' experience in company secretarial work preferably with a large, Australian regulated financial services firm
  • Strong knowledge of Australian corporations law, corporate governance and applicable financial regulations
  • Experience and/or exposure to company law and governance in China, Hong Kong, India, Japan, Philippines and Singapore would be highly valued
  • Excellent communication and interpersonal skills with the ability to engage and influence stakeholders from the first and second line of defence and at various levels across the firm
  • Experience in managing corporate secretarial service providers in foreign jurisdictions
  • Organised with strong time management skills, accuracy and attention to detail
  • Computer literate, particularly with Microsoft Office programs

Working with Us:

As a Northern Trust partner, greater achievements await.

You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve Join a workplace with a greater purpose.


In Australia, we are actively involved in many ways with both community and diversity organisations, which includes paid volunteer days.

For families, we offer a very generous parental leave scheme, and all staff have access to subsidised health insurance if they choose.


  • We are a leading global financ

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