Assistant Company Secretary

1 week ago

Melbourne, Victoria, Australia MMC Corporate Full time

Assistant Company Secretary (Subsidiaries)

What can you expect?
The Corporate Secretariat (Pacific) team comprises seven governance professionals, including this role.

Together, they deliver a range of company secretarial services for boards across the MMC Pacific region for Mercer, Marsh, Guy Carpenter and Oliver Wyman, in Australia, New Zealand, Papua New Guinea and Fiji.

The team assumes responsibility for all corporate governance processes and provides advice on relevant corporate governance and prudential topics.

The Corporate Secretariat (Pacific) team are a key interface with Directors, the People Leadership Team, and other senior leaders within the MMC Pacific business.


Reporting to the Corporate Secretary, Pacific, the Assistant Company Secretary (Subsidiaries) is a key member of the Marsh McLennan (MMC) Corporate Secretariat (Pacific) team and is responsible for the proper functioning of a number of subsidiaries within the MMC group in the Pacific (Australia, Fiji, Papua New Guinea and New Zealand).

Several of the subsidiaries hold Australian Financial Services Licenses (AFSL).


The Assistant Company Secretary (Subsidiaries) is a governance leader within the team with overall corporate administration accountability for all MMC Pacific subsidiaries (excluding Mercer Investments (Australia) Limited and Mercer Superannuation (Australia) Limited).

The role actively manages a busy schedule of meetings, takes responsibility for maintaining statutory registers, submits all corporate-related ASIC lodgments (eg. 484, 388), and facilitates periodic corporate activities (such as the facilitation of approvals for statutory accounts and solvency resolutions).

In a fast-paced, dynamic environment, this role provides corporate governance support to enable Directors to discharge their duties effectively and maintains the legal good standing of our entities.


This is a mid-level position within a busy and complex secretariat, providing support to the Corporate Secretary (Pacific), Directors and Executive Group members.


We will count on you to:

  • Manage board meeting matters
  • Coordinate corporate administration and regulatory filings
  • Drive project management and quality management
  • Lead and manage process and system development, enhancement, and training
  • Other Secretariat ad hoc duties as required.

What you need to have:

  • Bachelor of Laws or related Bachelor qualifications in a legal / business discipline.
  • Member of the Governance Institute of Australia
  • Recent experience as an assistant company secretary or company secretary, preferably in a financial services firm.
  • Corporations law, ASIC Regulations, and meeting administration experience.
  • Technical acumen and proactive, continuous improvement attitude.
  • A flexible and agile work style, an ability to adapt to changing circumstances and effectively manage numerous competing priorities.

What makes you stand out?

  • Excellent interpersonal skills: Builds appropriate, constructive, and effective business relationships throughout the organization; uses diplomacy and tact; is approachable; communicates clearly accurately, and consistently both verbally and in written matters. Employs the principles of active listening and encourages feedback from others.
  • Teamwork: Enjoys working in a small high caliber team with high visibility to senior stakeholders. Able to work and liaise with multiple teams and stakeholders, deal with strict deadlines, able to prioritize workloads and help other team members to achieve team goals.
  • Action Orientation: Achieves results set by self and others, meets timelines, pushes to achieve stretch goals, and demonstrates enthusiasm, persistence, and tenacity.
  • Intellectual Capacity: Deals with new concepts and complexity comfortably. Examines problems carefully and thoroughly and understands their interdependencies. Can pull information and ideas from many sources and see the importance of many factors.
  • Work style: Ability to work in a dynamic and fastmoving environment with flexibility to adapt work schedules to meet multiple priorities. Continual focus on process improvement and digitization. Able to discuss confidential and commercially sensitive matters
  • Marsh McLennan is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law._

Marsh McLennan


Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office.

All Marsh McLennan colleagues are

  • Assistant Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Mahlab Recruitment Full time

    Broad responsibilities Report to Company Secretary Hybrid working modelOur client is a highly respected ASX listed financial services company. Based in Melbourne CBD, the company is now seeking a company secretary professional to join the team as Assistant Company Secretary. This is a 12 month contract role.This role is responsible for administering and...

  • Assistant Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Greenfields Executive Recruitment & Search Full time

    Assistant Company Secretary - ASX Listed Financial Services - Melbourne Greenfields Executive Recruitment & Search The role of Assistant Company Secretary is to provide high-quality Corporate Governance and Company Secretarial support to this leading ASX Listed Financial Services organisation that is going through substantial growth. Reporting into the...

  • Assistant Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Mahlab Recruitment Full time

    Aussie Broadband offers a variety of solutions to residential, small/ medium enterprise, wholesale and enterprise & government customers. Aussie prides itself on outstanding customer service and punching above its weight in the telco industry whilst continuing to invest in local jobs.Reporting to the General Manager Legal and Company Secretary, you will...

  • Assistant Company Secretary

    1 week ago

    Melbourne, Victoria, Australia IOOF Holdings Full time

    Date:03-Feb-2023Location:Melbourne, VIC, AU, 3000Employment Type:Permanent Full Time- Fast-paced role with a focus on supporting our superannuation and APRA regulated Boards and committees Ongoing training and mentoring support Fulltime, permanent opportunity Melbourne Location This is a great opportunity for an experienced Assistant Company Secretary, with...

  • Assistant Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Mahlab Recruitment Full time

    Aussie Broadband offers a variety of solutions to residential, small/ medium enterprise, wholesale and enterprise & government customers. Aussie prides itself on outstanding customer service and punching above its weight in the telco industry whilst continuing to invest in local jobs.Reporting to the General Manager Legal and Company Secretary, you will...

  • Assistant Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Jacinta Fish legal Full time

    Be part of Australia's energy future Excellent Company Culture Key Full-Time Executive RoleThe OrganisationThe Australian Energy Market Operator (AEMO) is shaping a better energy future for all Australians. Its role is to manage the electricity and gas systems and markets across Australia, helping to ensure Australians have access to affordable, secure and...

  • Assistant Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Ablethorpe Recruitment Full time

    Work with a dynamic and passionate Board Play a vital part in the delivery of invaluable human servicesOur ClientScope provides a wide range of disability support services to people with complex intellectual, physical and multiple disabilities. Founded over 75 years ago by families who wanted better support for their children, today Scope Group is one of the...

  • Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Burgess Paluch Full time

    Fast Growing Global Team Interesting, Broad Range of Positive ASX Listed ClientsRare opportunity to join this impressive, fast growing global corporate services provider with a relatively new presence in Australia. Work with clients who are making a difference in the world, whether they're developing new technology, new ways of investing or new ways of...

  • Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Northern Trust Corp. Full time

    About Northern Trust:Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families and institutions by remaining true to our enduring...

  • Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Dean & Ling Executive Full time

    We are partnering with CareSuper on a newly created Company Secretary role. Unique opportunity to join this cohesive and forward-thinking fund.CareSuper is a leading superannuation fund that delivers superior outcomes for professionally minded, aspirational people who value quality. The fund cares for its members by protecting and enhancing their futures and...

  • Company Secretary

    1 week ago

    Melbourne, Victoria, Australia MMC Corporate Full time

    Company Secretary (Superannuation), PacificWhat can you expect?The Corporate Secretariat (Pacific) team comprises seven governance professionals, including this role. Together, they deliver a range of company secretarial services for boards across the MMC Pacific region for Mercer, Marsh, Guy Carpenter and Oliver Wyman, in Australia, New Zealand, Papua New...

  • Company Secretary

    1 week ago

    Melbourne, Victoria, Australia MMC Corporate Full time

    Company Secretary (Investments)What can you expect?The Corporate Secretariat (Pacific) team comprises seven governance professionals, including this role. Together, they deliver a range of company secretarial services for boards across the MMC Pacific region for Mercer, Marsh, Guy Carpenter and Oliver Wyman, in Australia, New Zealand, Papua New Guinea and...

  • Assistant Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Equity Trustees Full time

    Join our team as an Assistant Company Secretary on a 12-month fixed-term parental leave cover. In this role, you'll play a crucial part in supporting our Company Secretary (CS) by delivering quality company secretarial support and offering expert advice on corporate governance within the Equity Trustees Group. About the role:10-month fixed-term maternity...

  • Company Secretary

    2 months ago

    Melbourne, Victoria, Australia Robert Walters Full time

    Rare opportunity for an experienced company secretary working with a market leading national bank within a dynamic and growing teamOur client is seeking a dedicated and experienced Company Secretary to join their team in Melbourne. This role offers the opportunity to provide high-quality services to the customers of Board Services and contribute to a...

  • Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Dean & Ling Pty Ltd Full time

    Prominent and Growing Industry Superannuation Fund Critical Supporting Role to the Board Drive Positive Governance CultureCareSuper is a leading superannuation fund that delivers superior outcomes for professionally minded, aspirational people who value quality. The fund cares for its members by protecting and enhancing their futures and creating a personal...

  • Assistant Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Equity Trustees Full time

    Join our team as an Assistant Company Secretary on a 12-month fixed-term parental leave cover. In this role, you'll play a crucial part in supporting our Company Secretary (CS) by delivering quality company secretarial support and offering expert advice on corporate governance within the Equity Trustees Group.About the role: 12month fixedterm maternity leave...

  • Company Secretary

    1 week ago

    Melbourne, Victoria, Australia Crown Melbourne Full time

    Job Number: MEL14353)Company SecretaryCrown Resorts - Melbourne, Sydney or PerthAt Crown Resorts, our purpose is simple. Together, we create exceptional experiences with respect and care for our communities. Our employees embrace our company values through our behaviours. We act with integrity, we care, we strive for excellence and we work together. We...

  • Company Secretary

    1 week ago

    Melbourne, Victoria, Australia AIA Full time

    At AIA we don't simply believe in being 'the best'. We believe in better - because there's no limit to how far 'better' can take us. Everything we do is driven by our purpose to make a difference by helping people embrace Healthier, Longer, Better Lives. And every one of our people has an important role to play. If you want to make a difference by helping...

  • Company Secretary

    1 week ago

    Melbourne, Victoria, Australia UniSuper Full time

    About USUniSuper is Australia's best kept Superannuation secret. The $110B fund recently opened to the public and we need your help to spread the word about Australia's hidden superannuation gem.This is the fund for Australia's best thinkers, creators and investigators who want to do the right thing to shape a better tomorrow. We come to work every day to...

  • Assistant Company Secretary

    1 week ago

    Melbourne, Victoria, Australia John Holland Full time

    Melbourne, VIC, AU, 3000About John Holland:At John Holland, our purpose is simple - we transform lives with everything we do.We've always known that infrastructure is about people — our customers, our employees, and the communities in which we work every day.That's our difference. Deep experience and capability with a genuine care about creating better...