Team Coordinator

1 week ago

Melbourne, Victoria, Australia Empire Careers Full time

Location :
Melbourne

Job Type :
Permanent

Job Salary :
$ $100000 per annum

Team Coordinator - Review Services Team (Sydney or Melbourne)

OUR CLIENT


Our client is a leading international law firm with an international network of legal leaders that spans 41 offices in 26 countries.

They have offices in Sydney, Melbourne, Brisbane and Perth. This role can be seated in either their Sydney

or Melbourne office.


This particular role sits within their Integrated Legal Solutions (ILS) team and will be assisting the Legal Document Review Services Team.


THE ROLE
You will be joining one of Australia's largest and highly regarded legal technology team in a crucial support function.


The position of Review Services Team Coordinator is responsible for providing support to the Head of Review Services and the team to deliver a profitable, high quality and competitive service.

Due to the nature of the ILS team, you will be tasked significant administrative activities to ensure the function runs smoothly and efficiently.


If you are someone who is process driven, embraces change and enjoys working in a fast-paced ever-changing environment, this could be the perfect role for you.

As a Team Coordinator you will be responsible for things like:

  • End to end coordination of casual reviewers including on-boarding and off-boarding, ensuring reviewer engagement complies with firm requirements, time entry and timesheet co-ordination and rationalisation and invoice review.
  • Liaising with our internal teams for all new starters on the Review Services Team (quite often Reviewers are on a casual or contractual basis);
  • Extensive running of reports for interpretation by the Head of Review Services, Review Services Manager, the Project Managers and Team Leaders.
  • Maintaining extensive processes and procedures, and detailed metrics on multiple platforms such as Confluence, Jira and SharePoint.
  • Identifying process improvement opportunities, proposing solutions and implementing approved changes.
  • Setting up reviewers in our internal system and liaising with matter lawyers and practice executives regarding access to confidential matters.
  • Booking travel and meetings.
  • Other adhoc administrative tasks.


This is a permanent, full-time opportunity however we support a hybrid working model, where working from home, and the office, is part of our norm.


YOU

You will have:

  • Experience in a Secretarial Coordinator or Administration role, preferably within a law firm, professional services or corporate services provider.
  • A passion for technology and a desire to learn new systems.
  • A commitment to excellence in client service, coupled with strong interpersonal skills, confidence and the ability to build rapport with busy clients, IDS team members, partners and lawyers.
  • A very high level of accuracy and attention to detail, with the ability to organise and prioritise work independently and deliver to tight deadlines.
  • Ability to work collaboratively and effectively within and across teams and offices.

BENEFITS

The amazing benefits include (amongst others):

  • Financial: market competitive fixed remuneration, salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
  • 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
  • Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, inhouse snacks and catered meals, subsidised sporting and social activities, emergency childcare, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our inhouse consulting Psychologist.
  • Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.

APPLY
Hollie Hutchinson

Ref No:
BH23606

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