Administration Manager
2 weeks ago
COMPANY OVERVIEW:
CLSA is Asia's leading capital markets and investment group, providing global investors with insights, liquidity and capital to drive their investment strategies.
Award-winning research, an extensive Asia footprint, direct links to China and highly experienced finance professionals differentiate our innovative products and services in alternative investments, asset management, corporate finance, capital and debt markets, securities and wealth management.
SSE:
600030,
SEHK:
6030), China's leading investment bank, CLSA is uniquely positioned to facilitate cross-border capital flows and connect China with the world and the world to China.
Founded in 1986 and headquartered in Hong Kong, CLSA's global network spans 22 locations across Asia, Australia, Europe and the United States.
The incumbent is responsible to manage office premises related matters and to provide support with all administrative tasks associated with the smooth running of the Sydney office.
KEY RESPONSIBILITY AREAS (KRA'S):
- Manage the front of house area including greeting all clients/guests in a professional manner and ensuring the reception, waiting area, kitchens and meeting rooms are kept neat and tidy at all times.
- Respond to all incoming phone calls with a courteous and efficient style.
- Manage all meeting room bookings across the business.
- Manage and maintain the kitchen and catering facilities.
- Maintain office supplies and work with suppliers to ensure supplies are replenished in a timely manner (photocopier/ recycling/ shredding/ kitchen/ post room etc.).
- Arrange business travel and itineraries for all staff undertaking domestic or international trips, coordinating with other CLSA office travel staff as required.
- Handle post, courier services, incoming phone calls, general filing and message taking.
- Processing expense claims and collection of receipts and undertaking verification of claims.
- Assist the corporate access team with event coordination, invitations, name tags, binding of corporate presentations.
- Processing invoices related to Admin department.
- Assist with office management tasks as required.
- Assist with any other ad hoc administration tasks (including data entry) as required.
- General administrative support to all staff.
KEY PERFORMANCE INDICATORS (KPI'S):
Office Management (30%)
- greet clients and visitors to the office in a professional manner
- answer and direct phone calls to relevant staff members
- ensure office supplies, including stationery, is adequately stocked at all times
- manage access cards for building
- ensure common areas of the office (including kitchen and reception areas) are clean and functional at all times
- manage offsite storage where required
- manage contractors and vendors for the office as required
- update org chart on a monthly basis and have posted on intranet
- act as fire warden
- act as first point of contact for building management issues
Travel Management (20%)
- assist in booking and tracking OA approval of team travel arrangements
- ensure travel booked is in line with T&E policy
Expense Processing (20%)
- ensure expenses are submitted on time and in accordance with T&E policy
- up with staff where expenses are coming up to overdue date
- obtain entertainment approvals where required
Team Support (20%)
- provide administrative support to respective teams as required by team head
- support new starters by ensuring building & systems access, business cards, staff orientation completed etc.
- ensure leaver procedures are followed for departed staff
- arrange staff gifts where required
Ensure we are complying with Admin Policies and Procedures (10%)
- Take responsibility for ensuring the business is complying with Admin policies as outlined on CLSA Intranet page, including (but not limited to
Security of Company Assets and Premises, In House Luncheon Policy, Corporate Credit Card Policy)
- Document Admin procedures for Australia and help update these on a semiannual basis from 2021
REQUIREMENTS:
- Minimum 2+ years of office management or related experience
- Proficient using Microsoft office packages including Outlook, Word, Excel and PowerPoint.
- Strong communication, interpersonal and advocacy skills (both written and verbal).
- Exceptional organizational skills
- Excellent Microsoft Office skills
- Professional mannerism
- Team player
Job ID JR000683
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Dexus Full timeDexus (ASX: DXS) is a leading Australasian fully integrated real asset group, managing a high-quality Australasian real estate and infrastructure portfolio valued at $57.1 billion. We believe that the strength and quality of our relationships will always be central to our success and are deeply connected to our purpose: Unlock potential, create tomorrow.The...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Dexus Units FP Stapled Full timeDexus (ASX: DXS) is a leading Australasian fully integrated real asset group, managing a high-quality Australasian real estate and infrastructure portfolio valued at $57.1 billion. We believe that the strength and quality of our relationships will always be central to our success and are deeply connected to our purpose: Unlock potential, create tomorrow.The...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Dexus Full timeAbout DexusDexus is an ASX Listed real asset group with over 35 years of expertise in property investment, funds management, asset management and development. As one of Australia's leading real estate companies we manage an Australasian real estate and infrastructure portfolio valued at $62.3 billion (pro forma post final completion of the AMP Capital...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Heartland Motors Full timeAdministration Manager - BlacktownCompetitive Remuneration PackageBlacktown, Full Time, Admin/OfficePlease Quote Reference Number 96049Administration Manager with great customer service skillsKeep yourself busy with this frontline admin roleJoin the friendly team at Heartland Motors in BlacktownHeartland Motors is proud to be a third generation, family-owned...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Uniting Full timeNew Full time permanent role - Administration Manager - Sydney CBD - 3 days from office - 2 days from home Demonstrate meticulous attention to detail in drafting, editing, and formatting documents, reflecting professionalism and accuracy. Implement streamlined administrative processes, optimising efficiency and productivity across all operational facets....
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Gough Recruitment Full timePermanent Role, Mon to Fri Friendly, supportive Centre Management team Perfect location for those in the Hills District/West Sydney areaThe Opportunity:This reputable property group has a diversified portfolio right across Australia. They currently require a proactive Administration Manager to join their team at one of their shopping centres. You will be...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Charterhouse Full timeAdministration Manager:- Up to $95k + Super:- Hybrid once fully competent:- Continuous professional and personal developmentOrganisationAs a well-established and highly respected consultancy, this organisation offers an excellent environment for you to develop and expand your experienceYour responsibilitiesThe Administration Manager plays a pivotal role in...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Stockland Full timeSupporting a key asset and your team with a range of administrative and coordination activity:Permanent full-time role, based onsite:- Macquarie Park, North-West SydneyWe are looking for a highly organised, and experienced administrator to join Stockland and be part of our Asset Management team, part of the wider Commercial Property team. Based at our...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Cornerstone Medical Recruitment Full timeRewarding and positive environment Lead by positivity and develop your team Create a real difference to children's livesCornerstone Medical Recruitment is seeking anExperienced Administrations Manager, to lead a team of four Administration Coordinators in a busy paediatric therapy Centre. No two days are the same as you embrace this active environment,...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Prince of Wales Private Hospital Full time_Take the next step in your career with this Administration Manager role_- _Great opportunity to develop your skills and grow within our team_- _Dynamic position_Are you looking for a challenging yet rewarding position with an organisation that allows you to be a part of something bigger?Prince of Wales Private Hospital in Randwick is seeking applicants to...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Insearch Talent Solutions Full timeOffice/Administration Manager- $80,000 pro rata North SydneyAn incredible position has opened up for a Part-time Office and Operations Manager to work with a great team of people in North Sydney 20 hours per week. $80K pro rataIn this role, you will be at the heart of the organisation, responsible for efficiently managing the office and providing invaluable...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Gough Recruitment Full timeWork for a growing Private Landlord | Team Support Sub Regional Asset | Autonomous Position Attractive Salary | North Sydney LocationThe ClientThis reputable Private Landlord is fast growing their Retail Asset Portfolio, based in Sydney's Nothern Suburbs with over 30 Retail Assets currently under management.The Benefits Work for an industry leader very...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia people2people Full timeAdministration Manager3-month temporary positionBased in Norwest SydneyStarting 24th NovemberDESPITE THE ROLE OF ADMINISTAION MANAGER THE ROLE IS FOCUSED ON AP/AR ELEMENTSThis global property services business has an unparalleled reputation in the market. They are an international success story who continues to lead from the front and report with outstanding...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia SCENTRE GROUP LIMITED Full timeAdministration Manager - Westfield ChatswoodJob no:Work type: Permanent Full TimeLocation: SydneyCategories: Finance, AdministrationDiscover Our StoryScentre Group operates 42 Westfield living centers in Australia and New Zealand, collaborating with top retail and luxury brands to offer customers a distinctive shopping and leisure experience. Join us to be...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Collar Full timeAbout the role:Our client is in search of a detail-oriented and proactive Service Coordinator to join their construction team reporting to the Senior Project Manager. The ideal candidate will bring a robust background in administration coupled maintenance and scheduling. Draft project documents utilising standardised templates to ensure consistency and...
-
Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Cohivehub Full timePosition: Full-timeSalary: Depends on experienceAbout Us:Co-Hive Hub is a vibrant new centre for young adults with disabilities. We are located in Alexandria, Sydney and launched in February 2024. We are dedicated to supporting young adults (age with disabilities, enhancing their skills and independence for mainstream employment and community integration....
-
Student Administration Manager
2 weeks ago
Sydney, New South Wales, Australia EDU Corporate Services Pty Limited Full timeAbout EDUEDU is an ASX-listed company operating tertiary education businesses focused on Health and Community Services fields. We empower people towards meaningful careers through quality education.EDU operates two businesses with campuses in Sydney, Melbourne, Brisbane, Perth, and Adelaide:- Australian Learning Group (ALG) VET provider for international...
-
Lease Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Northbridge Recruitment Full timeExciting Opportunity: Lease Administration Manager 6 Months Contract (Potential Extension) Payrate - $80-$95 p/h (Inclusive of Super) Location: Sydney Are you a dynamic individual ready to take on the challenge of Lease Administration Manager? Join our Asset Management - Retail team and be at the forefront of shaping the future of retail leasing Job...
-
Facilities and Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Kaplan Full time26 days annual leave including one day off for your birthday We value work-life balance and a positive supportive environment Permanent full-time role based in Sydney Role Join our team as the Facilities and Administration Manager at Kaplan. In this role, you will be responsible for managing all facilities and office services nationally, with a primary...
-
Lease Administration Manager
2 weeks ago
Sydney, New South Wales, Australia Charterhouse Recruitment (Australia) Full timeLease Administration ManagerASAP start | 6 months with potential to extendStunning offices in Sydney CBD location | Great CultureWFH FlexibilityCompetitive Salary Our client is seeking a highly motivated and experienced Lease Administration Manager to join their dynamic team. They are a leading property and infrastructure company dedicated to building...
