Executive Assistant

2 weeks ago

Bayswater, Australia FourQuarters Full time
Contract role (6 months)

  • Based in Melbourne Southeast suburbs
  • Immediate start, Hybrid hours

About the

organization
Independent and successful Australian owned company.

About the role
A motivated and friendly & reliable Executive Assistant to provide high-level administrative support to the CEO

Duties

  • Proactively manage the executive's diary to ensure time is structured according to their priorities
  • Prep materials, including presentations, speaking notes
  • Create and distribute agendas and meeting minutes.
  • Organize internal and external meetings and functions on behalf of the CEO
  • Assist with preparing internal communications, financial reports, and project proposals.
  • Assisting the broader leadership team with administration in areas of travel and followingup actions.
  • Provide research assistance for projects.
  • Collating invoices and expenses
  • Maintain accurate and uptodate records, files and ensure confidentiality and security of sensitive information.

Skills & experience

  • Ideally formal qualifications in administration, business or related fields
  • Work experience as an Executive Assistant, Personal Assistant, or similar role
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Strong decisionmaking skills
  • Excellent communication and interpersonal skills, including the ability to influence and liaise tactfully and confidentially with people at all levels
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees
  • Current driver's license required

Benefits

  • Fulltime Hours with consideration for Part Time hours for the right person
  • Competitive remuneration
  • Opportunity to work within a growing business with the potential for future career development
  • Onsite parking

How to apply
Click

**Please note your suburb of residence on your resume

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