Admin/accounts (Ed Support Level 1-range 2)

2 weeks ago

Melbourne, Victoria, Australia Schools (Government) Full time

Location:
Melbourne | Southern Metropolitan

Job type:
Part time / From 15/04/2024

Organisation:
Schools (Government)

Salary:
Salary not specified

Occupation:
Finance

Reference:

Selection Criteria:


SC1 Demonstrated technical knowledge of Cases21 finance and administration, Compass, Microsoft Office with demonstrated DET best practice processes and procedures along with the knowledge of where to locate the information if unsure.


SC2 Demonstrated ability to work independently flexibly and constructively in a team environment while ensuring continuous and efficient operation of the work environment as well as proactively showing the initiative and support to enhance work systems and practices.


SC3 Demonstrated high level written and oral communication skills with an ability to relate effectively with teachers and support staff and well as students, parents, external providers and the wider school community.

SC4 Demonstrated commitment to professional development and growth.

Role:


Ashburton Primary School Administration Finance Officer is based in the administration building and will undertake a variety of support roles under the direction of the Principal and Business Manager.

We require an energetic and enthusiastic person with excellent interpersonal skills, a bubbly personality, who shows initiative and who can perform a range of financial, office, organisational and reception functions.

Hours of work Monday-Friday 9am-3.30pm school term only


An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.

This may include coordination of other education support class staff within the work area or educational program.


An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor.

Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.


Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).


A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.


An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction.

Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.

Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.


Responsibilities:

  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and

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