Secretary Divisional

2 weeks ago

Perth, Western Australia Rio Tinto Full time

Divisional Secretary

  • Interesting and varied role supporting the Management team at Greater Hope Downs
  • Permanent employment which includes a huge range of additional benefits
  • Join an inclusive, easy going and supportive work environment

About the role

Finding better ways to provide the materials the world needs
We are looking for a
Divisional Secretary to join the Greater Hope Downs team. This role will support the General Manager as well as the broader management team with a primary focus on supporting legislative requirements across the sites

Your role will entail:

  • Provision of administrative and secretarial services to the division and leadership team
  • Correspondence and coordinator on legal processes with DMIRS
  • Booking travel and preparing itineraries site visits and international trips. Organising meetings, events & workshops & conferences
  • Working effectively with other administrative roles to ensure efficient and effective operation and communications within the division
  • Divisional communication and engagement activities, collating business presentations and preparation of correspondence, reports and agendas
  • Raising purchase orders and processing invoices for payment. Managing credit card expense reports
  • Designing and managing divisional events such as Christmas parties, leadership dinners, service award functions

What you'll bring

  • A commitment to the safety of yourself and your team
  • Experience as a Department Secretary
  • High level of attention to detail
  • Excellent written and verbal communication skills
  • Process driven and disciplined work ethics
  • The ability to problem solve, prioritise, multitask and have a flexible working approach
  • Advanced MS office skills, MS Outlook, Word and MS PowerPoint
  • Certificate in business administration or similar whilst not essential, will be wellregarded

What we offer


Be recognised for your contribution, you're thinking and your hard work, and go home knowing you've helped the world progress.


  • A work environment where safety is always the number one priority
  • Flexible working from home arrangements as per operational requirements
  • A competitive base salary reflective of your skills and experience with annual incentive program
  • Comprehensive medical benefits including subsidised private health insurance for employees and immediate family
  • Attractive share ownership plan
  • Company provided insurance cover
  • Extensive salary sacrifice & salary packaging options
  • Career development & education assistance to further your technical or leadership ambitions
  • Ongoing access to familyfriendly health and medical wellbeing support
  • Generous leave for all of life's reasons (vacation/annual, paid parental, sick leave)
  • Exclusive employee discounts (banking, accommodation, cars, retail and more).

About Rio Tinto
Rio Tinto is a leading global mining and materials company.

We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for almost 150 years and operate with knowledge built up across generations and continents.

Our purpose is finding better ways to provide the materials the world needs - striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards.

But we can't do it on our own, so we're focused on creating partnerships to solve problems, create win-win and meet opportunities.


Where you'll be working


Located 100km north-west of Newman, Hope Downs 1 offers an 8/6 roster and is a joint venture managed and operated by Rio Tinto, working in conjunction with nearby site Hope Downs 4.

Hope Downs 1 provides exceptional career growth and opportunities and the village provides excellent facilities for its FIFO workers.


Located 50km north-west of Newman, Hope Downs 4 offers an 8/6 roster and is a joint venture managed and operated by Rio Tinto, working in conjunction with nearby site Hope Downs 1.

Hope Downs 4 provides excellent career growth and opportunities and the village provides excellent facilities for its FIFO workers.

Every Voice Matters
We are committed to an inclusive environment where people feel comfortable to be themselves.

We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome - they are essential to our success.

We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

Applications close on 10 March 2023. Rio Tinto reserves the right to remove advertised roles prior to this date).

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