Part-time Division Secretary
1 week ago
- $45 per hour
- Weekly pay
Part-Time Divisional Secretary
to provide administrative support to the Division and in particular the Planning, Building and Health Departments in the effective day-to-day management of information associated with property settlement enquiries.
Hours: 48 hours per fortnight
Pay:
$45 per hour (inc casual loading)
Duties / Responsibilities
- Register and control inward and outward correspondence and data in Pathways including but not limited to;
- undertake document searches
- produce reports and statistics as requested
- maintain letter templates
- maintain property zoning information
- Assist in the updating and review of the Division's Business Management System input and compliance, including but not limited to, Work Instructions, Process Maps, Fact Sheets and Corporate Documents.
- Receive public and general enquiries, taking appropriate action in line with established policies and practices with the aim of maintaining a strong customer focussed service.
- Undertake research, prepare reports, memos, correspondence and other associated tasks as required for the Director Development and Communities.
- Provide backup and support for the Divisional administration staff during busy periods and during periods of leave as required, to ensure operational objectives are achieved.
- Other duties as directed by the Director of Development & Communities, within the scope and level of this position.
Requirements:
- Essential_
- Good interpersonal and conflict resolution skills with the ability to communicate with and motivate a wide range of people and groups to ensure delivery of a high level of customer service.
- Ability to work under pressure within a multidisciplinary team both as a member of a team and independently with mínimal supervision.
- Good decision making and problem solving skills with the ability to respond appropriately and show initiative when required.
- Ability to research and write letters, reports and submissions particularly in relation to technical report writing.
- Possession of, or the ability to acquire, a satisfactory National Police Clearance Certificate (dated within the last twelve months)
- Desirable_
- Previous experience in Pathways
- Previous relevant experience in Local Government or the public sector generally working within a similar area.
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