Part-time Division Secretary

1 week ago


Perth, Western Australia Amalgam Recruitment Full time
Part-time; 48 hours per fortnight
- $45 per hour

  • Weekly pay
Our client in the local government is seeking a temporary

Part-Time Divisional Secretary


to provide administrative support to the Division and in particular the Planning, Building and Health Departments in the effective day-to-day management of information associated with property settlement enquiries.


Hours: 48 hours per fortnight

Pay:
$45 per hour (inc casual loading)

Duties / Responsibilities

  • Register and control inward and outward correspondence and data in Pathways including but not limited to;
- complete customer requests on property settlement enquiries
- undertake document searches
- produce reports and statistics as requested
- maintain letter templates
- maintain property zoning information

  • Assist in the updating and review of the Division's Business Management System input and compliance, including but not limited to, Work Instructions, Process Maps, Fact Sheets and Corporate Documents.
  • Receive public and general enquiries, taking appropriate action in line with established policies and practices with the aim of maintaining a strong customer focussed service.
  • Undertake research, prepare reports, memos, correspondence and other associated tasks as required for the Director Development and Communities.
  • Provide backup and support for the Divisional administration staff during busy periods and during periods of leave as required, to ensure operational objectives are achieved.
  • Other duties as directed by the Director of Development & Communities, within the scope and level of this position.

Requirements:

  • Essential_
  • Good interpersonal and conflict resolution skills with the ability to communicate with and motivate a wide range of people and groups to ensure delivery of a high level of customer service.
  • Ability to work under pressure within a multidisciplinary team both as a member of a team and independently with mínimal supervision.
  • Good decision making and problem solving skills with the ability to respond appropriately and show initiative when required.
  • Ability to research and write letters, reports and submissions particularly in relation to technical report writing.
  • Possession of, or the ability to acquire, a satisfactory National Police Clearance Certificate (dated within the last twelve months)
  • Desirable_
  • Previous experience in Pathways
  • Previous relevant experience in Local Government or the public sector generally working within a similar area.


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