Office Administrator/accounts Assistant

1 week ago

Brunswick, Australia Always Here Homecare Full time

Job Title:
Administrative and Accounts Manager

Company Overview:


leading disability service provider dedicated to enhancing the lives of individuals with disabilities by delivering high-quality care and support services.

We are committed to providing a supportive and inclusive environment where employees can thrive while making a meaningful difference in the lives of others.


Position Overview:

Responsibilities:

-
Support Care Teams:

  • Assist in scheduling appointments, meetings, and consultations for care teams.
  • Coordinate communication between care providers, clients, and other.
  • Maintain accurate records of client information and care plans.
-
Office Administration:

  • Maintain office supplies inventory and place orders as needed.
  • Organise and maintain filing systems, both electronic and physical.
  • Assist in the preparation of reports, presentations, and other documents.
-
Accounting and Bookkeeping:

  • Process invoices, payments, and expenses accurately and in a timely manner.
  • Reconcile accounts receivable and accounts payable transactions.
  • Prepare and maintain financial records and financial statements.
  • Assist in budgeting and forecasting processes as directed by management.
-
Client Billing:

  • Generate client invoices based on service delivery and contractual agreements.
  • Ensure accuracy and completeness of billing information and resolve any discrepancies.
  • Follow up on outstanding invoices and coordinate with clients for timely payments.
-
Compliance and Reporting:

  • Ensure compliance with regulatory requirements and internal policies related to accounting and administration.
  • Assist in the preparation of financial reports and audits as needed.
  • Collaborate with internal stakeholders to address any compliance issues or concerns.

Qualifications:

  • Bachelor's degree/ diploma in Business Administration, Accounting, Finance, or related field preferred.
  • Previous experience in administrative support, accounting, or bookkeeping roles preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and accounting software (e.g., QuickBooks).
  • Strong organisational skills with attention to detail and accuracy.
  • Excellent communication and interpersonal skills, with the ability to work effectively in a team environment.
  • Ability to prioritise tasks, manage multiple deadlines, and adapt to changing priorities.
  • Commitment to maintaining confidentiality and professionalism in handling sensitive information.

Benefits:

  • Competitive salary commensurate with experience.
  • Flexible role
  • Opportunities for professional development and career advancement within the organisation.
  • A supportive and collaborative work environment dedicated to making a positive impact on the lives of individuals with disabilities.

How to Apply:

We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted.

Job Types:
Full-time, Part-time

Salary:
$ $26.00 per hour

Expected hours:
per week

Benefits:

  • Professional development assistance

Schedule:

  • Day shift
  • Monday to Friday

Education:

  • Certificate I
  • IV (preferred)

Experience:

  • Office administration: 1 year (preferred)

Language:

  • English (required)

Licence/Certification:

  • Police check (preferred)

Work Authorisation:

  • Australia (required)

Location:

  • Brunswick, VIC 3056 (preferred)

Work Location:
In person

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