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Administration Officer
3 months ago
About the role:
As the successful applicant, you will provide administration support in the Student Services Unit at the Victoria Police Academy.
This role is responsible for delivering a high level of customer service to a range of stakeholders including students of policing, Police members, Protective Services Officers, Police Custody Officers and Victorian Public Service employees.
The Student Services Unit is responsible for maintaining student records; coordinating milestone events for students of policing, Protective Services Officer and Police Custody Officers; and providing course materials.
This position will report to the Student Services Team Leader and will be part of a small team.Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.
Your duties will include:
- Provide administrative support including data entry, records management, preparation and distribution of reports/correspondence.
- Manage the printing of course materials for students.
- Present information sessions to students in training, and provide tours of the Academy.
- Prepare, manage, and coordinate events and ceremonies such as inductions, graduations, swearing in ceremonies, cap badge presentations and end of service ceremonies.
- Liaise with and provide information to, members of the Department, Victoria Police and external contacts.
As the successful applicant, you will have:
- Administrative experience including data entry, records management and the preparation of documents/reports.
- Event coordination experience.
- Microsoft Office skills, and the ability to adapt to and learn new software programs.
- Organisational and problemsolving skills and the ability to meet deadlines.
- Good communication skills, with the ability to communicate with a wide range of people and present information to groups of people.
- Demonstrated ability to deal appropriately with sensitive and highly confidential information and issues.
- Ability to work successfully within a team environment, while also working independently when required.
Requirements and relevant information:
- One (1) x ongoing parttime (0.8 FTE) and one (1) x fixed term full time position (until 31/12/2024) available.
- If the position/s is part time, the salary plus superannuation will be pro rata (delete if not required).
- The positions are located at the Victoria Police Academy, 1 View Mount Road, Glen Waverley.
- Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
- The successful applicant will be required to undergo preemployment checks which may include fingerprint checks and misconduct screening.
- Resume
About Us:
Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff.
Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community.
As a Victoria Police employee, you have a dedication and commitment to community safety.