Administrative Assistant Obstetrics

1 week ago

Heidelberg, Victoria, Australia Mercy Health Full time

Summary of the role:

  • The Administrative Assistant Obs & Gynae is a pivotal role in supporting the Clinical Directors in the Obstetrics & Gynaecology Department at Mercy Hospital for Women to ensure smooth daytoday operations. We are looking for an experienced Administrative Assistant with a dedication to provide high level support managing the daytoday administrative operations with a focus on excellence in customer service and continuous improvement of communication, documentation and processes.
  • Located at Mercy Hospital for Women in Heidelberg in the Obstetrics & Gynaecology Department
  • Fixed Term Full Time Type of employment hours: Monday to Friday
  • Preparation of agendas and minutes including follow up of action items
  • High quality administrative support and roster coordination, including assisting with medical staff replacement support.
  • Resolve issues as they arise and respond to changes in the needs and expectations to achieve outcomes for the O&G Department.
  • Administration of recruitment proceses and dissemination of information.

ABOUT YOU:

  • Previous experience as an Administrative Assistant within a hospital setting is desirable
  • Demonstrated experience working with health professionals and working in a complex environment
  • Attention to detail and able to stay focussed in fastpaced and changing environment
  • High level of proficiency in MS Office and database systems, with aptitude to learning new software systems
  • Selfstarter with the ability to work with mínimal supervision and direction
  • Excellent customer service, interpersonal and communication skills on all levels, including written and verbal
  • Able to work autonomously

ABOUT US:

  • Mercy Hospital for Women is a fully accredited Level 6 Public Specialist Teaching Hospital providing both public and private patient care through maternity services, neonatology and paediatrics, perioperative services, gynaecology, women's health and associated health, support and diagnostic services. We are a major teaching hospital and specialist referral centre with the medical, nursing, midwifery and allied health expertise to treat the most complex obstetric, neonatal and gynaecological cases.
  • Mercy Health is a Catholic organisation grounded in a 2,000year tradition of caring for others. Founded by the Sisters of Mercy, Mercy Health is made up of more than 9,500 people who provide acute and subacute hospital care, aged care, mental health programs, maternity and specialist women's health services, early parenting services, home care services and health worker training and development.
  • Mercy Health is proud to be recognised as an Employer of Choice for Gender Equality by the WGEA.

WHAT WE OFFER:

  • Mercy Health recognises that people are searching for meaning in their work life and finding a workplace that connects with their values is a key motivation when choosing an employer. As a notforprofit healthcare provider, Mercy Health has a strong mission and clear values that guide us in everything we do.

We pride ourselves on:
- caring for our people and those important to them with generous employee assistance available for employees and their families
- protecting children and vulnerable people in all our services, by listening to them and having zero tolerance of any form of abuse and neglect
- taking a stand against climate change, which is one of the biggest threats to the health of the world and all humanity, and committing to action that will help make our world fairer and more sustainable
- offering benefits such as generous salary packaging, purchased leave, career progression and development opportunities, access to health and wellbeing programs and a range of discounts across a diverse portfolio of financial, healthcare, travel and other services.

WHAT YOU WILL NEED:

  • Proof of vaccination status consistent with public health orders and with Mercy Health's policy (includes but is not limited to COVID19 and seasonal influenza vaccination compliance requirement).
  • If you have any questions or require any adjustments to ensure a fair and equitable interview and selection process please contact us on the details below.

Contact Details

  • Julie Schoenfelder, Manager Patient Services
  • Please note: Short listing of applicants will commence immediately. Advert may close sooner than advertised period if a suitable applicant is sourced.
Ms Julie Ann Schoenfelder

  • Administrative Assistant Obstetrics

    1 week ago

    Heidelberg, Victoria, Australia Mercy Health Full time

    ABOUT THE ROLE:Summary of the role:This position works closely with the Clinical Directors in the Obstetric & Gynaecology Department at Mercy Hospital for Women. We are looking for an experienced Administrative Assistant with a dedication to provide high level support managing the day-to-day administrative operations with a focus on excellence in customer...

  • 2024 Obstetric

    1 week ago

    Heidelberg, Victoria, Australia Mercy Health Full time

    2024 Obstetrics & Gynaecology Registrar (non-matched positions)ABOUT THE ROLE: Multiple positions available including full time and part time roles 12 months and 6 months positions available Flexibility with roles may be negotiated to suit individual training requirements Based at the Mercy Hospital for Women in Heidelberg Registrars provide care for...

  • Administration Assistant O&g

    1 week ago

    Heidelberg, Victoria, Australia Mercy Health Full time

    Located at Mercy Hospital for Women (MHW), Heidelberg Two roles available: Role 1 is Fulltime 38hrs per week (with an ADO monthly); and Role 2 is Permanent Parttime 30.4hrs per week until 31 December 202 Work / Life balance (purchased leave), Salary Packaging, Wellbeing initiatives**ABOUT THE ROLE: Summary of the role:Mercy Hospital for Women seeks two...

  • Administrative Assistant Engineering

    1 week ago

    Heidelberg, Victoria, Australia Mercy Health Full time

    ABOUT THE ROLE:Summary of the role:The Admin Assistant is responsible for the daily coordination of Engineer Services located at Mercy Hospital for Women, Heidelberg - ensuring that all administrative tasks are completed to the required standard. The role provides administrative support including customer service, contract maintenance and inductions,...

  • 2025 Obstetric

    1 week ago

    Heidelberg, Victoria, Australia Mercy Health Australia Full time

    Employment Type: Fixed Term Full TimeHours: 76 hour fortnight shiftSalary: Hourly from HM13 $48.497 to HM16 $66.595Location: Mercy Hospital for Women (163 Studley Rd Heidelberg Victoria 3084)Application: Please upload resume and cover letterContact: Dr Carol VanceWhere there's life, there's Mercy.Where there's care, there's You.Through the battles and the...

  • Obstetric Medicine Registrar/fellow

    1 week ago

    Heidelberg, Victoria, Australia Mercy Health Full time

    Summary of the role: Based at the Mercy Hospital for Women in Heidelberg Fixed Term part time (43hours per fortnight or 21.5hours per week) (0.05EFT) position available The position is accredited for the equivalent of 6 months fulltime training through SOMANZ/RACP Flexibility with roles may be negotiated to suit individual training requirements Senior...

  • Administrative Officer

    1 week ago

    Heidelberg, Victoria, Australia Mercy Health Full time

    Casual roles available - day, afternoon, evening and night shifts including weekends and public holidays No set roster flexibility at short notice This position covers planned and unplanned leave throughout the hospital's administrative staff.ABOUT THE ROLE:Summary of the role:The Casual Administrative Officer performs an integral role in the functioning of...

  • Administration Assistant

    1 week ago

    Heidelberg, Victoria, Australia Benetas Full time

    Administration Assistant The Views, Heidelberg- Administrative opportunity in a leading not-for-profit organization:Salary packaging benefits to increase take home pay:- Part-time, permanent role in HeidelbergWhat YOU do matters Do YOU have a flair for Aged Care? If so, join our Residential Services team at- Heidelberg The Views. You'll be part of a...

  • Administration Assistant

    1 week ago

    Heidelberg, Victoria, Australia Mercy Health Full time

    ABOUT THE ROLE AND THE DEPARTMENT:We are currently looking for an Administration Assistant to provide secretarial support to the Department of Paediatrics located in Heidelberg. The role will be responsible for undertaking a variety of high-level administration and organisational skills to support the day-to-day running of the Department. The Department of...

  • Data & Administration Manager

    1 week ago

    Heidelberg, Victoria, Australia Mercy Health Full time

    ABOUT THE ROLE: Applications are invited from experienced database and administrative managers to join the energetic Genetic Department team at Mercy Hospital for Women. Our Genetics department provides a service to the North East region of Victoria and beyond and is responsible for managing women, and families with a history of a genetic condition, a...

  • Administration Assistant

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time

    Reference Number: 678- Category: Management & Administration- Department: Surgical AccessAustin Health is the major provider of tertiary health services, health professional education and research across 3 campuses in the northeast of Melbourne and state-wide. Austin Health is world-renowned for its research and specialist work in cancer, liver...

  • Administration Assistant

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time

    Austin Health is the major provider of tertiary health services, health professional education and research across 3 campuses in the northeast of Melbourne and state-wide. Austin Health is world-renowned for its research and specialist work in cancer, liver transplantation, spinal cord injuries, neurology, endocrinology, mental health and rehabilitation.An...

  • Administration Assistant

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time

    Austin Health is the major provider of tertiary health services, health professional education and research across 3 campuses in the northeast of Melbourne and state-wide. Austin Health is world-renowned for its research and specialist work in cancer, liver transplantation, spinal cord injuries, neurology, endocrinology, mental health and rehabilitation.An...

  • Administrative Assistant

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time

    Part time 32 hours per weekAustin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.An...

  • Administration Assistant

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time

    Austin Health is the major provider of tertiary health services, health professional education and research across 3 campuses in the northeast of Melbourne and state-wide. Austin Health is world-renowned for its research and specialist work in cancer, liver transplantation, spinal cord injuries, neurology, endocrinology, mental health and rehabilitation. An...

  • Administrative Assistant

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time

    Fixed term part time until 31 Jan 202- Austin Campus with optional hybridAustin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help...

  • Administration Assistant

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time

    Austin Health is the major provider of tertiary health services, health professional education and research across 3 campuses in the northeast of Melbourne and state-wide. Austin Health is world-renowned for its research and specialist work in cancer, liver transplantation, spinal cord injuries, neurology, endocrinology, mental health and rehabilitation.An...

  • Administration Assistant

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time

    Austin Health is the major provider of tertiary health services, health professional education and research across 3 campuses in the northeast of Melbourne and state-wide. Austin Health is world-renowned for its research and specialist work in cancer, liver transplantation, spinal cord injuries, neurology, endocrinology, mental health and rehabilitation.An...

  • Administration Assistant

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time

    Austin Health is the major provider of tertiary health services, health professional education and research across 3 campuses in the north-east of Melbourne and state-wide. Austin Health is world-renowned for its research and specialist work in cancer, liver transplantation, spinal cord injuries, neurology, endocrinology, mental health and rehabilitation....

  • Administrative Assistant

    1 week ago

    Heidelberg, Victoria, Australia Austin Health Full time

    Austin Health is one of Victoria's largest health care providers. Our 11,000 employees and volunteers provide safe, high quality, person-centred care at Austin Hospital, Olivia Newton-John Centre, Heidelberg Repatriation Hospital and Royal Talbot Rehabilitation Centre, as well as in the community through Hospital-in-the-Home and partner health services. We...