Administration Support Officer

2 weeks ago

Melbourne, Victoria, Australia AMC Consultants Full time

AMC Consultants (AMC) is a global mining consultancy known for completing over 10,000 projects in collaboration with major mining companies and financial institutions. Our expertise covers 100 countries across six continents, working with more than 60 types of commodities. With seven office locations worldwide, we comprehend the challenges and opportunities our clients encounter, leveraging our collective knowledge to discover smarter solutions.

  • We share our knowledge and expertise.
  • Safety is fundamental to us.
  • Professionalism is our foundation.
  • Client focus is key.
  • We prioritize integrity and respect.
  • Collaboration is at the core of our approach.
AMC is an Equal Opportunities employer promoting diversity and inclusivity in the workplace by welcoming applications from all qualified candidates. We are dedicated to providing a fair work environment for all employees.

About the role
We are seeking an Administration Support Officer to join our Melbourne team.

Job purpose

The Administration Support Officer plays a vital role in ensuring the efficient delivery of high-quality outcomes to AMC clients by supporting Operations, Advisory consulting projects, Technical Communities, and Business Development functions. This role operates within the AMC Project Delivery Framework locally, regionally, and globally.

What AMC can offer you

  • Work-life balance is a top priority at AMC, and we encourage flexible working arrangements to support your success within our team.
  • Recognizing and rewarding your accomplishments through a competitive bonus structure.
  • Engaging in diverse and innovative projects with mining companies.
  • Joining an equal opportunity employer that values diversity and its advantages for our team and clients.
  • Working for a company entirely owned by employee shareholders, where your voice matters.
  • Comprehensive insurance coverage, including life insurance and salary continuation.
  • Support for tertiary education and further studies through reimbursement.
How to apply
If you are interested in this role, kindly follow the application process.

Ensure you have the legal right to work in the country of the position before applying.

You will receive a confirmation email within 24 hours acknowledging receipt of your resume.

Not prepared to apply yet or not the right fit?
We encourage you to connect with us on LinkedIn, Facebook, and Twitter, and subscribe to our newsletter to stay informed about all things AMC.
Skills Required
Core Functions

  • Assist in creating, storing, sending, and retrieving project engagement letters and purchase orders.
  • Generate project documents including subcontractor agreements, client/third-party letters, reports, and proposals per the global support framework.
  • Format and process letters, reports, proposals, and other documents as needed.
  • Establish and manage proposals and project files within defined business systems.
  • Coordinate with finance on client invoices as necessary.
  • Support database information input, editing, and management.
  • Organize local onboarding/secondments.
  • Assist with recruitment tasks as required.
  • Arrange travel bookings and related documentation.
  • Review and update local asset registers.
  • Handle general administration tasks such as report binding, collation, and filing.
  • Maintain office facilities and supplies.
  • Perform other duties as assigned by the Business Support Manager and/or General Manager.
Competencies

  • Excellent team collaboration and independence skills.
  • Ability to manage confidential and sensitive matters with professionalism and discretion.
  • Strong communication and interpersonal abilities.
  • Capability to work effectively under pressure.
  • Proficiency in CRM systems and various computer applications, including Microsoft Office 365 suite - MS Teams, SharePoint, Excel, and Outlook.
  • Proactive mindset with a willingness to take initiative within provided guidelines.
Qualifications and Experience

  • Minimum of 5 years' experience in an Administrative role.
  • Familiarity with MS Teams or BST10 is advantageous.

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