Facilities Lead
1 week ago
- Certified Great Place to Work
- Employee benefits targeted towards personal development, wellness & lifestyle
Facilities Coordinator (Victoria / South Australia Portfolio)
Reports to:
Facilities Manager (VIC / SA)
Start date:
June 2023
Location:
Melbourne
Employment type:
Permanent, Full-time
Salary:
To be discussed at interview stages
Probation Period: 6 months
About Hub Australia:
Hub Australia provides premium workspaces, business networks, and services across locations in Sydney, Melbourne, Brisbane, Canberra and Adelaide.
Founded and headquartered in Melbourne, Hub has grown to become the largest privately-owned coworking operator in Australia, with over 100 staff and 4000 members ranging from small business and government to non-profit and corporations.
Established in 2011, Hub is a Certified B-Corporation and the first coworking space in Australia to be certified Carbon Neutral with Climate Active.
Hub is a fun, energetic, and dynamic environment with plenty of room for growth - as we continue to build the best place to create, share, and work with others, there's a perfect place for you to grow with us.
Your role:
Hub Australia is seeking a highly organised and proactive Facilities Coordinator to support the team in managing day-to-day operations of our facilities across Victoria and South Australia.
The Facilities Coordinator will be responsible for ensuring that all facilities-related tasks are completed on time and to a high standard.
Sitting within our Property Team, you will collaborate and work closely with each other to assist in day to day operations and align with the larger business strategy.
Responsibilities by function:
_Facilities requirements:
_
- Assist the Facilities Manager in overseeing all aspects of daytoday facilities management within our clubhouses; including maintenance, repairs, and cleaning.
- Conduct regular inspections of the clubhouses to identify and report any issues or areas for improvement.
- Report portfolio activity to the wider property team, including the National Facilities & CAPEX Manager and Chief Property Officer.
- Identify areas to streamline processes in preparation for the expansion of this portfolio.
- Serve as the point of contact (in and out of business hours) for day to day communications and tasks raised for the portfolio.
- Support the wider team when it comes to implementing new processes, training club house members and onboarding vendors
- Immediately rectify any WHS or noncompliant issues within the spaces as per the internal process.
- Work through daily tickets and queries from the wider team. (Escalate all requirements to the Facilities & CAPEX portfolio lead).
- Maintain general oversight to ensure accuracy and ongoing documentation of relevant records and contracts.
- Meet with the National Facilities & CAPEX Manager regularly and assist with additional responsibilities.
- Liaise with external contractors and vendors to coordinate maintenance and repair work and hold them accountable to deliver a high standard of work.
- Assist with managing facilitiesrelated budgets and ensure that expenses are kept within budgetary constraints.
- Maintain accurate records of all facilitiesrelated work, including invoices, purchase orders, and maintenance logs.
- Coordinate with the Facilities Manager to ensure that all compliance requirements are met, including health and safety regulations.
- Assist with managing facilitiesrelated projects, including member add ons and customization works.
- Collaborate with other departments to ensure that facilitiesrelated tasks are completed in a timely and efficient manner.
- Respond to facilitiesrelated requests and queries from staff and members.
_Collaborate with the
Hub Australia Team:
_
- Work closely with the local teams to ensure the Clubhouses run seamlessly and members have a great experience at Hub
- Working alongside the local and national team to collectively support and achieve targets
- Attend and contribute to relevant company & team meetings
- Communicate effectively with local and national teams to inform them of upcoming works & requirements
- Respond to tickets within SLA timeframes to provide staff and members effective support
- Living and breathing our values: Collaboration, Accountability, Resourcefulness Adaptability, and Beyond Profit.
Important Metrics:
- Achieve required target SLAs for Facilities.
- Positive reviews provided by city Clubhouse managers on your performance in delivering Facilities related tasks
- Meeting deadlines for any tasks being undertaken inclusive or scheduled facilities or project works within the spaces.
- Maintain response times to facilities tickets to and achieve greater than 85% of tickets wi
-
Melbourne, Victoria, Australia Lead Group Full timeLead Group are currently seeking an experienced Clinical Facility Manager / NUM for a contract in a small-medium sized Aged Care Facility in Regional VIC. This position will be suitable for someone with extensive Clinical Management experience, or an experienced Facility Manager. Please get in touch today to discuss ASAP vacancies or to register with us for...
-
Facilities Lead
1 week ago
Melbourne, Victoria, Australia Slater and Gordon Full timeFacilities LeadSlater and Gordon Lawyers are a leading personal injury law firm every member of our team shares our passion for our clients, making their tomorrow start today.Our commitment to our people includes offering genuine work-life balance, with a hybrid work environment allowing them to split their time between home and the office. We recognise and...
-
Lead Facilities Coordinator
1 week ago
Melbourne, Victoria, Australia ALSTOM Gruppe Full timeSelect how often (in days) to receive an alert:Date:8 May 2024Location:West Melbourne, AUCompany: AlstomAt Alstom, we are experts in transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling, and digital mobility, we offer our diverse customers the widest range of...
-
Lead Facilities Coordinator
1 week ago
West Melbourne, Victoria, Australia ALSTOM Full timeAt Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 80,000 colleagues lead the way to greener and smarter mobility worldwide,...
-
Asset, Facilities and Fleet Lead
1 week ago
Melbourne, Victoria, Australia Kids First Full timeAbout the role Full-Time Permanent position- $90,000 base + Super + RDO + Flexible Working Location: Thomastown (and other sites)Kids First have a prominent 125-year history of safeguarding children achieved through an unwavering commitment to people and transformation. If you want to take the lead in developing the strategy for asset, facilities and fleet...
-
Clinical Care Manager
1 week ago
Melbourne, Victoria, Australia Lead Group Full timeLead Group Healthcare are seeking a Clinical Leader for a beautiful NFP Residential Aged Care Facility located in Sale Victoria. This is a fantastic opportunity to work with a highly regarded, medium sized facility that provides a fantastic support system including experienced Clinical Leadership, AN-ACC support, Education Support plus 24-hour Registered...
-
Facilities Maintenance Contract Lead
1 week ago
Melbourne, Victoria, Australia City of Monash Full timeJob no: 494477Categories: Government and DefencePermanent Full Time OpportunitySalary $103,221 + SuperannuationNotting Hill locationMonash is a dynamic organisation committed to providing excellence in service delivery. Located in the eastern region, Monash is a cosmopolitan and culturally diverse city, close to the demographic centre of Melbourne.The...
-
Facility Manager
1 week ago
Melbourne, Victoria, Australia JPS Medical Full timeExpressions of Interest - Facility Manager - Aged CareAre you passionate about delivering top-tier healthcare? We have rewarding permanent, leadership positions available across regional & remote VIC in leading aged care facilities. Why us?Competitive annual salary'sWork with leading aged care facilitiesRelocation reimbursementsRole Overview:Inspire and lead...
-
Registered Nurse
1 week ago
Melbourne, Victoria, Australia Lead Group Full timeLead Group are currently seeking experienced Registered Nurses for permanent positions in a small-medium sized Aged Care Facility in Regional VIC around the Portland region.Sponsorship opportunities are available for the right candidate. Please get in touch today to discuss ASAP vacancies or to register with us for future opportunities.What's in it for you?...
-
Clinical Care Manager
1 week ago
Melbourne, Victoria, Australia Lead Group Full timeLocated on the beautiful South West Coast of Victoria, this is a fantastic opportunity to work as part of a highly efficient and supportive team environment within this medium/Large sized facility. Internal structure includes Quality and Education Partner, Rostering officers, AN-ACC Support, 24x hour RNs and Care team and more. In this role you will be...
-
Facilities Manager
1 week ago
Melbourne, Victoria, Australia Austcorp Executive Full timeOuter North Eastern Suburbs International company- $130K - $140K + Super & CarAustCorp is supporting an international firm in securing a strong, skilled, and stakeholder-orientated Facilities Manager to support and lead teams undertaking Planned and Reactive Maintenance and Minor Works across a multi-site portfolio.You will ideally hold formal qualifications...
-
Facilities Administrator
1 week ago
Melbourne, Victoria, Australia Charterhouse Full timeFacilities Administrator:- Leading University:- 12 month contract:- $45 per hour + super:Inner Suburbs, parking on siteAbout the CompanyBe part of this leading university whose values form the core of who they are as an organization and are on a journey to be ranked in the tope world-ranked universities. Reporting into the Facilities Manager where no two...
-
Facility Manager
1 week ago
Melbourne, Victoria, Australia Chris Barnard Health Full time65 beds reputable facility in East of Melbourne Established team with supportive culture NFP Organisation with excellent opportunities to grow your skill and careerOur client has a brilliant reputation as one of Melbourne's longstanding Aged Care Providers_The Role._ Drive continuous improvement activities relevant to clinical care Lead all staff members...
-
Facility Manager
1 week ago
Melbourne, Victoria, Australia Chris Barnard Health Full timeAre you looking to get away from the big smoke and enjoy a walk on the beach? Why not take this opportunity to get your "work life balance" back in order? Excellent salary on offer in this exclusive Residential Aged Care facilityLocated on one of Victorian's only north-facing beaches, Cowes, Phillip Island's commercial hub, is an ideal base to soak up the...
-
Facilities Manager
1 week ago
Melbourne, Victoria, Australia Pinpoint Property Recruitment Full timeInitial 6 week contract opening Manage a small portfolio of commercial CBD buildings Attractive rates of pay and great supportThe Organisation:_Our client is a leading real estate agency, providing a range of services across commercial, industrial and retail sectors. They value their employees and are committed to providing a supportive and rewarding work...
-
Senior Management Accountant
1 week ago
Melbourne, Victoria, Australia City Facilities Management Full timeCity FM Australia (City) provides top-notch facilities management and engineering solutions to ensure successful and sustainable outcomes for our partners, always on time and within budget.OPPORTUNITY AVAILABLEWe are in search of a Senior Management Accountant professional ready to take on a new and exciting challenge to support our organization's growth.Key...
-
Facilities Coordinator
1 week ago
Melbourne, Victoria, Australia CSL Limited Full timeWe are looking for a Facilities Coordinator to join our growing project Banksia team for the construction and commissioning of our state-of-the-art Influenza cell-culture (FCC) manufacturing facility in Tullamarine. Expected to be completed in 2026, this facility will be the only cell-based influenza vaccine manufacturing facility in the Southern Hemisphere...
-
Facilities Coordinator
1 week ago
Melbourne, Victoria, Australia Blackbook Executive Full timeOversee the facilities maintenance of a leading FMCG brands flagship site Strong developmental opportunities | People first culture Competitive Salary Packaging | Up to $100,000k + SuperThe CompanyOur client is a Tier 1 FMCG business that has experienced exceptional growth continuing to gain market share from competitors. They have a number of...
-
Facilities Coordinator
1 week ago
Melbourne, Victoria, Australia Charterhouse Recruitment (Australia) Full timeFacilities CoordinatorLeading higher education provider12 month contract$50 per hour + superNorth CBD, parking on siteAbout the CompanyBe part of a well known higher education provider whose values form the core of who they are as an organization and are on a journey to be ranked in the tope world-ranked universities. Reporting into the Facilities Manager...
-
Facilities Manager
1 week ago
Melbourne, Victoria, Australia Australian Venue Co. Full timeJob no: 514293Work type: SalariedLocation: MelbourneCategories: PropertyGood times since unique & iconic venues Australia-wideAustralian Venue Co. (AVC) own's & operates the country's best loved pubs, bars & event spaces. From landmark institutions to humble locals, you will find our venues in cities, suburbs & regional towns across Australia.So why choose...