Events and Administration Coordinator

1 week ago

Sydney, New South Wales, Australia Bupa Full time

Posted 08/03/2024

Job Number 30339

Work type Permanent - Full Time

Posting End Date 15/03/2024

The Opportunity


As an Events and Admin Coordinator, your primary responsibility is to seamlessly orchestrate and execute a wide range of events while providing essential administrative support across the BVAC business.

You will play a pivotal role in ensuring the successful planning, coordination, and implementation of various events, from seminars and conferences to social gatherings and celebratory events.


How will I help?

  • Plan and execute events from conception to completion, considering budgets and logístical requirements
  • Coordinate with internal teams, external vendors, and stakeholders to ensure smooth event logistics.
  • Manage event timelines, invitations, schedules, and all related documentation
  • Work closely with Leadership team EAs to ensure scheduling is consistent with BVAC calendar of events and stakeholder availability
  • Communicate event details, timelines, and expectations clearly to all stakeholders
  • Support the Head of Corporate Affairs with the BVAC AU events calendar Provide comprehensive administrative assistance to the team including supplier payments and adhoc projects
  • Support the Customer Experience team with feedback calls
  • Oversee venue selection, negotiation, and setup for events
  • Coordinate with venue staff to ensure all technical and logístical requirements are met

Why work at Bupa?
We keep our people smiling by helping them improve their lives in and outside of the office.

We're a welcoming lot, no matter who you are or where you've come from. We welcome all talents and backgrounds and embrace our differences, so you can bring your true self to work.

We support our people to be the best version of themselves, physically and mentally.

With a healthy work/life balance, leadership support, reduced private health cover, study leave, volunteering options and a commitment to promoting from within.

Our employees can access wide range of benefits: from our own products (incl.

health insurance discounts) to many other products and services via our partnerships program (like Apple, Samsung, JB Hi-Fi, plus gym and spa discounts to name a few).

We reward our people and celebrate their success, provide initiatives that develop careers and look after our people's health, wellbeing, and futures.


What do I need?

  • Previous experience in coordination of events, travel, meetings is desirable
  • Proven ability to communicate effectively with internal and external stakeholders
  • Strong organisational skills
  • Ability to negotiate and problem solve
  • Creative mindset

About Bupa Asia Pacific:


Bupa is an international healthcare group which has been committed to a purpose of helping people live longer, healthier, happier lives and making a better world for more than 70 years.


Bupa Asia Pacific operates in Australia, New Zealand and Hong Kong, supporting about 6.5 million customers through a broad range of health and care services including health insurance, aged care, dental, medical, optical and hearing services.

Employing more than 20,000 people in the region, we believe that we can make a real difference to the lives of customers through our values, purpose and the way that we deliver personalised care.

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