Receptionist & Office Coordinator

1 week ago

Melbourne, Victoria, Australia BlueRock Full time

A smart human once said, "Do things you with people you care about and good things happen", and at BlueRock, we are a growing team who love what we do.

We're B-Corp certified and a Great Place to Work - we take the responsibility of having fun seriously.

We are seeking an enthusiastic Office Coordinator, Receptionist, all rounder to join our team.

In this role, reporting into our COO, you'll be responsible for managing the smooth running of our day-to-day operations, including liaising with external parties, such as building maintenance, posting informative and engaging comms to our BlueRockers and assisting to create delightful events for our office.

You'll also be an ambassador for the BlueRock brand and our values, working to ensure our vibe is represented in everything you do.

This role goes beyond traditional receptionist duties and requires someone with a passion for making a positive impact on the office environment and enhancing the overall experience for both clients and employees.

This role is based at our amazing Rialto headquarters.

About the BlueRock Operations team
BlueRock Operations supports our various advisory divisions to make our BlueRock employees lives easier and more enjoyable. Our Operations team comprises finance, people & culture, marketing and IT professionals.

We are pioneers of innovation and always on the lookout for ways to improve processes so our teams can get back to the important stuff, supporting our clients.


What you'll be doing on the daily

  • Keeping our workspace neat and tidy, ensuring our meeting rooms are set up and ready to go for our clients and visitors
  • Maintaining a fantastic employee experience, including planning and executing events from office meetings to social activities, including team planning days or lunch and learns, as well as assist with organising clientfacing events, workshops, and seminars and collaborating with teams to ensure successful event execution and excellent guest experiences
  • Working with our Receptionist to provide reception cover to provide a smooth, exceptional client experience, including welcoming clients and employees warmly, answering and directing phone calls, managing meeting rooms, maintaining a clean and organised reception area and mail and package handling, sorting and scanning
  • Create awesome collateral using Figma and Powerpoint, such as posters and signage, and craft clever comms to our office to invite them to events or update them on important office matters
  • Supporting our CEO and COO with initiating and implementing creative ideas to foster a positive and inclusive office culture (eg wellness sessions; team bonding sessions; leading our OHS club) and actively gathering feedback from employees to identify areas for improvement and propose solutions
  • Monitoring and restocking office supplies, equipment and refreshments
  • Facilities management, including office maintenance to ensure a safe and functional workspace and liaising with building management for repairs and maintenance
  • Using technology to run your day to day from Cognito forms to Teams to Power BI

Requirements:

We want to hear from people who have:

  • 2+ years of experience in operations, or administration in a related industry such as professional services or a start-up
  • Excellent communication and interpersonal skills
  • Strong organisations and timemanagement skills including the ability to multitask and work independently
  • Demonstrated ability to take initiative, think creatively, and propose innovative ideas
  • Proficiency in using office software and technology (e.g., MS Office, scheduling tools)
  • Flexibility and willingness to assist with various office tasks as needed
  • Passion for creating a positive and inclusive workplace culture

Benefits
Our people love to work for us, here's why

  • Certified Great Place to Work 2023 and 2021 Best Workplaces winner
  • Competitive salary, free weekly lunches, awesome social events, and amazing headquarters in the CBD
  • Receive mentoring and coaching from industry leaders and plenty of opportunities for growth and promotion
  • Learning and development including internal and external training programs to build your career skills
  • An inclusive and diverse workplace culture centered on health, wellbeing, and fun

How to apply

  • BlueRock is a 2023 Circle Back Initiative Employer we commit to respond to every applicant._
  • Please be advised that BlueRock or any of its related or controlled entities do not accept unsolicited contact or resumes from Recruitment Agencies. Even in 2023 it needs to be said, BlueRock is a workplace committed to equal employment opportunities regardless of age, citizenship, colour, disability, gender and gender identity, marital status, nationality, race, sexual orientation, or veteran status._

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