Education Support Generalist: School Operations and

2 weeks ago

Melbourne, Victoria, Australia Schools (Government) Full time

Location:
Melbourne | Eastern Metropolitan

Job type:
Full time / From 04/03/2024

Organisation:
Schools (Government)

Salary:
Salary not specified

Occupation:
Administration/Secretarial

Reference:

Selection Criteria:

  • Demonstrated capacity to communicate effectively with members of the school community (including students, teachers, and parents), and work cooperatively with a range of people and adapt to various Education Support roles.
  • Demonstrated organisational skills and attention to detail
  • Exhibits a high level of accuracy and attention to detail in all aspects of work, from administrative tasks to staff support. The ability to meticulously manage data, schedules, and records, ensuring all information is accurate, uptodate, and compliant with school policies and educational standards.
  • Commitment to Process Improvement
  • Proven ability to identify inefficiencies and actively contribute to the development and implementation of process improvements within the school environment. This includes streamlining administrative procedures, enhancing the effectiveness of educational support services, and fostering a culture of continuous improvement among staff.
  • Commitment to professional learning and growth, for oneself and facilitating it for others.
  • Proficiency in office systems, software, or technical equipment relevant to education settings (Excel skills and Compass experience looked upon favourably).

Role:


The Education Support Generalist will provide essential support across various departments within the school, assisting in daily operations, administrative tasks, and direct support to students and staff.

This role is designed to foster a versatile and adaptive support system within the school, facilitating staff development and succession planning through cross-training in multiple Education Support roles.


Responsibilities:

  • Daily Organisation and

School Operation Support:

Actively contribute to the daily organisation and management of school operations, ensuring the smooth running of the school's daily schedule.

This includes managing calendars and excursion administration, recording staff absences, coordination of substitute teachers (CRTs), room bookings, adjustments to class schedules, and recording staff Time-In-Lieu (TIL) accrual and acquittal.


  • Administrative Support: Perform routine clerical tasks, including managing telephone inquiries, front office duties, assistance with bulk print runs, mail processing, purchase orders and dealing with suppliers, and maintenance of electronic and paper records.
  • Educational Program Support: Assist ES staff, teachers and Heads of Learning in the preparation and execution of educational programs, including exam, excursion and event planning, and resource coordination.
  • Staff Development and Relief: Actively participate in learning opportunities to understand the functions of various ES roles within the school, and provide relief for other ES staff to facilitate their professional development.
  • Relief Duty for

First Aid Officer:

Responsible for providing initial first aid and health support to students in need, under the supervision and within the scope of training provided.


  • Safety and Compliance: Ensure adherence to child safe standards and contribute to creating a safe, inclusive, and respectful educational environment. Assist in the Emergency Management procedures of the school including the scheduling of drills.
  • All other duties as required by the Principal.

Who May Apply:

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment:

Child Safe Standards:

Victorian government schools are child safe environments.

Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.

All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

DE Values:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights.

The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.


Information on the department values is available at:

Other Information:

  • A specific response to all the selection criteria and position details. It is suggested that applicants limit their response to not more than 3 pages.
  • The names and contact details of up to three referees who can provide information regarding the applicant in relation to the selection criteria.

Conditions of Employment:

  • All staff employed by the Department and schools have access to a broad

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