School Administration

1 week ago

Melbourne, Victoria, Australia Education and Training Full time

Location:
Melbourne | Northern Metropolitan

Job type:
Full time / From 27/01/2023

Organisation:
Education and Training

Salary:
Salary not specified

Occupation:
Administration/Secretarial

Reference:

Selection Criteria:

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role:

Attendance requirement for this position - no additional days required. This position is 5 days per week with no attendance required during school vacation periods. Salary is paid fortnightly for 52 weeksof the year.


An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction.

This may include coordination of other education support class staff within the work area or educational program.


An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the _Education and Training Reform Act 2006 (Vic)_ or its successor.

Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.


An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction.

Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available.

Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.


The General Office is a team environment where the nature of work comprises a mix of routine and scheduled tasks and like most schools, the level of activity and demand for services at reception and by telephone can fluctuate throughout the day in response to ad hoc and scheduled events and the broader school calendar.

This requires a positive attitude, a flexible approach and shared effort to meet demand and to provide a high level of service to the school community.


This position exists to provide the first point of contact for reception and telephone enquiries as well as providing important general administrative, first aid administration and support services.

The scope of support provided extends to the school, its community and all visitors.

A high level of customer service will be delivered in a timely manner and respect, and confidentiality will be extended to all people at all times.


Responsibilities:


This occupant of this position works under the direction of the Business Manager and Principal team at Fitzroy High School and may involve work in a variety of locations in the school, at other schools and campuses as part of current and future school partnerships.


  • Reception and General Duties
  • As the first point of contact to the school, provide a welcoming and professional environment for all parents, students, staff and visitors
- answer telephone calls promptly, courteously and efficiently and forward messages in a timely manner
- attend to counter enquiries and acknowledge people waiting
- navigate Compass and CASES modules to respond to queries, attend to school office tasks and to support students, staff, families and other visitors
- create and maintain electronic and hard copy files that are specific to this role or for shared use
- promptly and accurately file records
- process daily mail in and out and purchase stamps and complete transactions on behalf of the school at Clifton Hill Post Office as required
- assist staff with photocopier queries, provide and install consumables, and place service calls
- use Google, Microsoft Office and other systems to produce letters, spreadsheets and presentations in accordance with the school's templates and guidelines
- as directed by the Office Manager, support with the delivery of administrative requests and tasks from management and teaching staff, ensuring that a high standard o

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