Junior Medical Workforce Officer

1 week ago

Ballarat, Victoria, Australia Grampians Health Full time

Location:
Western Region | Ballarat

Job type:
Full time

Organisation:
Grampians Health

Salary:
Salary not specified

Occupation:
Accounting, Administration/Secretarial, Communications, Marketing and Media, Education and Training, Human Resources, IT and Telecommunications, Legal, Occupational Health and Safety, Planning, Projects, Research

Reference: 16338

Roster and Administration Officer

Junior Medical Workforce Department

Permanent, full-time - 80 hours per fortnight with monthly ADO
WFH/Hybrid options

About Grampians Health


Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing workforce and community needs, for the long term.

This partnership follows years of strong collaboration and close partnerships between the four health services. Together, we will deliver better healthcare, enhance services and advance careers, closer to home, now and into the future.


A career with Grampians Health means you are connected and are part of a team providing quality healthcare to rural and regional communities.


Our communities are diverse - as is our workforce, with expert clinical staff from across the world choosing to live and work in beautiful region.

Grampians Health provides acute, maternity, mental health, allied health, aged care, administration and support services. This means your career will be as diverse and rewarding as you strive to be.

About the role


The Medical Workforce Unit at BHS provides administrative support for junior doctors including recruitment, rostering, leave management, rotation allocations and orientation.

Working within a friendly and supportive team, we are seeking a roster and administration officer to provide high level administrative support to the Clinical Directors and the manager of the Junior Medical Workforce Unit to ensure that the management of the Junior Medical Workforce day-to-day operations is efficient and effective.


Key Responsibilities
Under the direction of the Manager of the Junior Medial Workforce and supporting the Clinical Directors the key accountabilities of the role include by are not limited to:

  • Roster Management: Prepare, publish and maintain the rosters for junior doctors, ensuring that annual leave and other leave is covered, changes are tracked and relevant staff are notified as required and ensuring the effective use of relievers and locums within available resources.
  • Payroll Processing:Process fortnightly remuneration and payroll processing for junior doctors and respond to issues / queries as required.
  • Staff File Administration:personnel file creation, ensuring compliance of onboarding documentation and preparation of paperwork for people and culture processing,
  • Rotation and

Leave Management:

Provide end-to-end rotation and leave management and in conjunction with the junior medical officer (recruitment), the creation of yearly junior medical staff rotation and leave plans for HMOs and interns.


  • Operational Management: Provide daytoday operational management of the junior medical staff including the rostering of junior doctors consistent with the provisions of the VIC DiT Enterprise Agreement
  • Continuous Improvement: Provide leadership in assisting clinical directors and managers in the implementation of continuous improvement initiatives to business processes including the standardisation and amalgamation of systems and processes with those of the MWU, the preparation of finance reports for cost and overtime analysis and responding to regional requirements within the greater Grampians health network.
  • External Stakeholder Management: Developing and maintaining working relationships as required with the Australian Health Practitioners Regulation Agency (AHPRA), Australian Medial Association (AMA), Postgraduate Medical Council of Victoria (PMCV), Department of Health and Human Services (DHHS) and other Victorian health service medical workforce units, including secondment hospitals and locum agencies.

Grampians Health Culture & Benefits
At Grampians Health, we recognise our staff are our greatest asset.

We are committed to providing a safe and healthy environment for our staff, patients, residents, visitors, volunteers and contractors at all sites.


  • Flexible work arrangements and purchase leave opportunities
  • Salary packaging for living expenses such as rent/mortgage plus meals, entertainment & holidays
  • Discounted onsite parking
  • Access to discounted health club membership
  • Staff rewards and recognition programs

Ballarat Region
Ballarat is the largest centre in Western Victoria and the states fastest growing inland city. Dubbed Australia's most liveable city in 2020, Ballart is home to first class education, fine dining and boutique shopping. Uniquely located within easy access to Melbou

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