Office Manager

1 week ago

Mile End, Australia Adelaide Primary Health Network Full time

Introduction:

About Us

Adelaide Primary Health Network (Adelaide PHN) is an independent, not for profit, primary health care organisation based in Adelaide.

We aim to improve the health and wellbeing of the Adelaide community by coordinating and integrating health and community services and by working in partnership to identify local needs and create strategies in response to keeping people well and out of hospital; improving their experience AND their health outcomes - to deliver on our vision of 'shaping the health system to deliver better outcomes for vulnerable people, and a healthier Adelaide'.


Description:

The Role


We are seeking a motivated and detail-oriented Office Manager to join our team in a part-time (0.8FTE) to full-time role (37.5 hours per week), Monday to Friday with flexible hours between 9am and 5pm in our Mile End office, conveniently located just outside of the CBD.


As Office Manager, you will ensure the seamless operation and management of Adelaide PHN's physical workspace, facilities, and administrative services.

Responsible for overseeing a diverse range of key business functions, like reception, event and travel coordination, corporate support services, facilities, space planning and Executive assistance, this role is an opportunity to shape and lead an essential part of our organisation.

Your leadership of our corporate services support team will be key in maintaining a positive and efficient work environment, promoting organisational effectiveness, communication, and safety.

Key Responsibilities

  • Lead, support, and coordinate our corporate services support team.
  • Manage daytoday operational and administrative services.
  • Oversee facilities and fleet operations, including maintenance and improvements.
  • Implement and maintain workplace safety and security requirements.
  • Lead and implement workspace improvement projects.
  • Manage vendor relationships, administer contracts, and associated costs.
  • Work effectively across all areas of Adelaide PHN with strong linkage to other business units.
  • Promote responsible practices and initiatives for workplace sustainability.


For more information, you can view the position description here (Seek, Indeed and LinkedIn applicants please go to our website).


Skills and Experiences:

About You


With expertise in end-to-end administration, executive support, and facilities management, you will efficiently anticipate and execute tasks and optimise resource allocation.

Serving as the go-to person, you maintain confidentiality and proactively address challenges. Your objective approach enables you to build positive relationships, fostering a collaborative environment.

Qualifications and experience

  • Tertiary qualification in office/workspaces management, business administration, management or related field, and/or equivalent experience.
  • Proven experience in facility and office management or administrative roles, with demonstrated skills and knowledge in office operations, systems and best practices.
  • Minimum 5 years' experience working within a fastpaced office and administration capacity.
  • Intermediate proficiency in Microsoft Office suite and familiar with modern office technology and communication tools.
Why you should come work with us

Adelaide PHN offers a great range of benefits to our people, including:

  • Competitive remuneration and work-life balance.
  • Access to generous not for profit salary packaging benefits, including up to $15,900 for living expenses and $2,650 for meal and entertainment.
  • Additional paid leave between Christmas and New Year, in addition to annual leave entitlements.
  • Three special leave days with pay each year that can be used for any purpose.
  • Support for cultural diversity and employee wellbeing, including up to ten days of cultural leave per year.
  • Eight weeks of paid parental leave.
  • Option to substitute public holidays.
  • Generous allowance toward professional development.
  • Family friendly and flexible working arrangements.
  • Free Employment Assistance Program.
How to Apply

Applications close: 9am Monday 3 June 2024.

At Adelaide PHN we believe that our people's differences are what make us great.

We value diversity in culture, ethnicity, race, sex, gender identity or expression, sexual orientation, age, disability status, neurodiversity or any other aspect which makes our people unique.

We are on our journey to continuously work to call out inequality and bias and encourage real workplace inclusion and diversity.

Our Commitment to Reconciliation and Aboriginal and Torres Strait Islander Employment

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