Scientific Operations Administration Assistant

1 week ago

City of Hawkesbury, Australia The Westmead Institute of Medical Research Full time

Introduction:


WIMR is one of Australia's leading medical research institutes located at the heart of the Westmead Health Precinct, designated as the lighthouse precinct for Biomedical technology by the NSW Government.

WIMR is an independent medical research institute governed by a Board.

It is a multi-disciplinary institute with research in:

  • Infection and Immunity
  • Cancer
  • Liver and Metabolic
  • Neuroscience and Vision
  • Cardiorespiratory


Closely affiliated with the University of Sydney and Westmead Hospital, the Institute's research extends from the laboratory to the patient using the basic tools of molecular and cell biology, genetic epidemiology, imaging technology and clinical research.


Biomedical research in the Institute extends into clinical research programs across a wide range of disciplines which may interface with the many clinical trials in progress at any one time.

This "bench to bedside" approach enables greater translation of research from biomedical discovery to the development of new prevention strategies, diagnostics and more effective treatments.


Description:


The role of Scientific Operations Administration Assistant reports to the Director of Scientific Operations and is responsible for providing administrative support to the Director of Scientific Operations and broader team of Scientific Platforms as required.

Key areas of responsibility include

Assist in various Scientific Operations administration duties, including but not limited to:

  • General administration
  • Organise team meetings, events and user group meetings including creation of the flyers and registrations, calendar invites
  • Liaise with Human Resources and WIMR reception on the onboarding, offboarding and platform access of equipment users
  • Liaise with other WIMR teams and Scientific Platforms Stakeholders when needed o Laboratory management system
  • Assist account, training and project request process
  • Keep all relevant documents and information updated
  • Process monthly bioinformatics billing
  • Laboratory management system
  • Assist account, training and project request process
  • Keep all relevant documents and information updated
  • Process monthly bioinformatics billing
  • Coordinate monthly usage report among facility managers, users and the finance department
  • Document support
  • Keep the general documents updated
  • Update the controlled document registry and Scientific Platforms webpage as required
  • Keep the document and registry updated for all animal research related documents and the controlled substance approvals
  • Support in the preparation of reports, grants and other related documents as required
  • Communicate and build strong relationships with the Scientific Platforms team
  • Support the team with other tasks and perform other appropriate duties as required by the Director of Scientific Operations
  • Demonstrate a genuine commitment to safety by assisting the team to respond to concerns raised, ensuring documentation is up to date, auditing existing documentation and workflows. A continued desire to keep abreast of relevant legislation while cooperating with actions put in place to protect the health and safety of all WIMR stakeholders is required.

Skills and Experiences:

To be successful in this role you will need to have the following education, experience, and technical knowledge:
Essential

  • Administrative experience and demonstrated organisational skills
  • A strong sense of initiative and cando attitude
  • Ability to work with and assist others in the team
  • Excellent time management skills and the ability to multitask and prioritise
  • Ability to make independent decisions on routine matters
  • Demonstrated high attention to detail and accuracy of data input
  • Strong interpersonal skills and communication skills
  • Ability to liaise to assist members from a diverse Scientific Platforms team
Desirable

  • Experience working in a Medical Research Institute or the higher education sector
  • Ability to work 4 hours a day and 5 days a week
Why Should you work with WIMR?

  • Be part of an organisation that has a strong foundation of encouraging curious, solution focused thinking and collaboration
  • The incredible pride that comes with supporting a team who are literally striving to change the world and save lives
  • Beautiful building incorporating professional cafe, bike storage facilities, showering facilities, world class equipment and facilities
  • Hybrid work arrangements
  • Close to public transport / onsite parking
  • NFP ability to salary sacrifice for tax benefits
  • Option for novated leasing
  • Paid parental leave program
  • Access to employee assistance program

  • Scientific Operations Administration Assistant

    2 weeks ago

    City of Hawkesbury, Australia The Westmead Institute of Medical Research Full time

    **Introduction**: WIMR is one of Australia’s leading medical research institutes located at the heart of the Westmead Health Precinct, designated as the lighthouse precinct for Biomedical technology by the NSW Government. WIMR is an independent medical research institute governed by a Board. It is a multi-disciplinary institute with research in: -...

  • Reception & Administration Assistant

    3 weeks ago

    City of Hawkesbury, Australia The Westmead Institute of Medical Research Full time

    **Introduction**: WIMR is one of Australia’s leading medical research institutes located at the heart of the Westmead Health Precinct, designated as the lighthouse precinct for Biomedical technology by the NSW Government. WIMR is an independent medical research institute governed by a Board. It is a multi-disciplinary institute with research across key...

  • Field Service Engineer

    1 week ago

    City of Knox, Australia ThermoFisher Scientific Full time

    ThermoFisher Scientific Field Service Engineer in Scoresby , Australia Work ScheduleOtherEnvironmental ConditionsOfficeJob DescriptionAt Thermo Fisher Scientific, each one of our 125,000 outstanding minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and saferYou will...

  • Advanced Electron Microscopy Specialist

    4 weeks ago

    City of Hawkesbury, Australia The Westmead Institute of Medical Research Full time

    **Introduction**: WIMR is one of Australia’s leading medical research institutes located at the heart of the Westmead Health Precinct, designated as the lighthouse precinct for Biomedical technology by the NSW Government. WIMR is an independent medical research institute governed by a Board. It is a multi-disciplinary institute with research in: -...

  • Reception & Administration Assistant

    1 week ago

    City of Hawkesbury, Australia The Westmead Institute of Medical Research Full time

    Introduction:WIMR is one of Australia's leading medical research institutes located at the heart of the Westmead Health Precinct, designated as the lighthouse precinct for Biomedical technology by the NSW Government. WIMR is an independent medical research institute governed by a Board.It is a multi-disciplinary institute with research across key themes...

  • Operations Administrator

    1 month ago

    Darwin City, Australia Jacobs Full time

    At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. ...

  • Advanced Electron Microscopy Specialist

    1 week ago

    City of Hawkesbury, Australia The Westmead Institute of Medical Research Full time

    Introduction:WIMR is one of Australia's leading medical research institutes located at the heart of the Westmead Health Precinct, designated as the lighthouse precinct for Biomedical technology by the NSW Government. WIMR is an independent medical research institute governed by a Board.It is a multi-disciplinary institute with research in: Infection and...

  • Operations Administrator

    1 week ago

    Darwin city centre, Northern Territory, Australia Jacobs Full time

    At Jacobs, we are pushing boundaries to revolutionize the future by tackling the most pressing global issues for vibrant cities, sustainable environments, crucial outcomes, operational progress, scientific breakthroughs, and innovative manufacturing, bringing conceptual ideas to life to make a positive impact on the world. Your Contribution We have an...

  • Scientific Officer

    1 week ago

    Municipality of Strathfield, Australia Healius Full time

    About the role We are seeking an experienced Scientific Officer who is highly motivated to become part of a passionate, vibrant and engaged team who will be responsible for: Perform manual and automated diagnostic testing Performing all routine procedures from point of specimen reception to execution of results for Pathological diagnosis, including...

  • Field Service Engineer

    1 week ago

    City of Knox, Australia Thermo Fisher Scientific Inc. Full time

    Work ScheduleOtherEnvironmental ConditionsOfficeJob DescriptionAt Thermo Fisher Scientific, each one of our 125,000 outstanding minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and saferRequire Position Summary:You will install, calibrate, maintain and repair...

  • Inhouse Service Engineer/Technical Support Advisor

    1 week ago

    City Of Kwinana, Australia Verder Scientific GmbH & Co. KG Full time

    Are you seeking a stable career opportunity in a successful and growing company? You're in the right place!Verder Scientific UK is the top provider of solutions for sample preparation and solids characterization. With a rich history spanning a century, RETSCH designs high-quality size reduction and sieving equipment known for its outstanding performance,...

  • Executive Assistant

    1 week ago

    City of Stonnington, Australia Cuttable Operations Full time

    PA, EA & Secretarial (Administration & Office Support) Join the Cuttable Crew Executive Assistant & Office Manager Wanted Hey there We're Cuttable, an early-stage B2B SaaS startup shaking up the video ad world for the world's biggest brands. Imagine a world where brands can create jaw-dropping video ads for every single product in seconds, without selling...

  • Senior Marketing Manager

    1 week ago

    City of Knox, Australia Thermo Fisher Scientific Full time

    Job DescriptionAt Thermo Fisher Scientific, each one of our 125,000 outstanding minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer.Key Responsibilities:Responsible for achieving financial and market success in the region and providing region-level...

  • Molecular Biologist in Radiation Biology: Centre

    4 weeks ago

    City of Hawkesbury, Australia The Westmead Institute of Medical Research Full time

    **Introduction**: WIMR is one of Australia’s leading medical research institutes located at the heart of the Westmead Health Precinct, designated as the lighthouse precinct for Biomedical technology by the NSW Government. WIMR is an independent medical research institute governed by a Board. It is a multi-disciplinary institute with research across key...

  • Substantive Scientific Officer

    1 week ago

    Wollongong City Council, Australia Healius Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: Location: 25 Captain Cook Drive, Barrack Heights NSW 2528 (Central Health Complex)Work type: Full Time (Max Term)hours per week Schedule: Expected to work weekdays with the ability to cover Saturday shifts, as required...

  • Molecular Biologist in Radiation Biology: Centre

    1 week ago

    City of Hawkesbury, Australia The Westmead Institute of Medical Research Full time

    Introduction:WIMR is one of Australia's leading medical research institutes located at the heart of the Westmead Health Precinct, designated as the lighthouse precinct for Biomedical technology by the NSW Government. WIMR is an independent medical research institute governed by a Board.It is a multi-disciplinary institute with research across key themes...

  • Regional Scientific Officer

    1 week ago

    Wollongong City Council, Australia Healius Full time

    Press Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Select how often (in days) to receive an alert: Location: 25 Captain Cook Drive, Barrack Heights NSW 2528 (Central Health Complex)Work type: Full Time (Permanent)38 hours per week Schedule: Expected to work weekdays with the ability to cover weekend shifts, as required...

  • Operations Administrator

    1 week ago

    City of Monash, Australia Dennis Family Corporation Full time

    Reporting to the Operations Manager, this position is responsible for the day-to-day & assisting with the execution of Operational strategies as required. Additionally, you will be responsible for:Support Operational Management team in developing and implementing Action Plans as well as support in delivery of Projects and initiatives across Operational...

  • Major Plant Operations

    1 week ago

    City of Hawkesbury, Australia One Solution People Matter Full time

    One Solution Recruitment have recently partnered with leading civil infrastructure companies within South West Suburbs in delivering Civil Works. Operate, inspect, maintain, service, fuel and clean plant and equipment associated with landfilling and onsite operations at the Hawkesbury City Waste Management Facility. This role is required to undertake all...

  • Research Assistant: Centre for Immunology and

    7 days ago

    City of Hawkesbury, Australia The Westmead Institute of Medical Research Full time

    **Introduction**: WIMR is one of Australia’s leading medical research institutes located at the heart of the Westmead Health Precinct, designated as the lighthouse precinct for Biomedical technology by the NSW Government. WIMR is an independent medical research institute governed by a Board. It is a multi-disciplinary institute with research in: -...