HR & Office Coordinator

1 week ago

Melbourne, Victoria, Australia Explorance Full time

Join a Montreal headquarter company that helps organizations around the world create a personalized journey of impact and fulfillment for their people.

Explorance offers innovative People Insight Solutions because we believe that each experience matters._

Located in vibrant Melbourne, Explorance is a rapidly growing software company recognised for its unique workplace culture.


Explorance is looking for a Human Resources and Office Coordinator to join our dynamic team that thrives in a demanding, fast-moving environment.

As the Human Resources and Office Coordinator, you will be reporting to the Human Resources Director, the Human Resources and Office Administrator, and will work with our Australian Team and will work daily with our Asia Pacific GM to assist in the daily operations of the office as well as the Human Resources department.

You will also be responsible for supporting various projects including organising internal and external events, HR administrative tasks, and ensuring alignment between Sales and Marketing.


What you will do as our new Human Resources and Office Coordinator

  • Planning & organising employee engagement activities & coordination with vendors
  • Responsible for internal communication such as birthday celebration, organisation announcements & employee engagement communications
  • Main contact for all new employees from offer to onboarding
  • Ensure timely & accurate employee records
  • Facilitate exit process in the collection of laptops and other office assets
  • Responsible for handling queries related to the employee life cycle
  • Manage inventory related to office and kitchen supplies
  • Providing general administrative support to the HR department and business stakeholders
  • Implementing continuous process improvements to ensure efficiency
  • Other HR projects and initiatives as assigned
  • Execute administrative task: invoices, payables etc.
  • Complete monthly expense reports
  • Prepare and make bank deposits
  • Receive and distribute mail
  • Manage internal events & meetings (online, onsite and offsite)
  • Support the administration of Sales events and conferences, employee team events; General office administrative tasks

What you will need to succeed in the role:

  • Minimum of 2+ years of experience in a similar role
  • Must be mature and discreet and have experience dealing with highly confidential information
  • Excellent verbal and written communication skills (English); ability to communicate effectively at all levels in the organisation.
  • Outstanding interpersonal skill
  • Capacity to organise, plan and participate in various projects
  • Meticulous attention to detail and strong organisational, time management and prioritisation skills
  • Customer service attitude
  • Creative, selfmotivated, and curious to learn.
  • Microsoft Office, Sharepoint, Expensepoint knowledge
  • Ability to handle the pressure of multiple simultaneous tasks and deadlines
  • Responsible & teamoriented
  • Constantly strives for improvement
  • Experience working in a dynamic and challenging, growing startup environment

Working Conditions

  • Fastpaced environment
  • Must be willing to work outside of "normal" business hours where required

Benefits

  • Public transport subsidy
  • Fitness subsidy
  • Private health insurance subsidy
  • Convenient Melbourne CBD location

_ Kindly note that employment is contingent upon receipt of a satisfactory background and reference check._

About Explorance


Founded in 2003, Explorance supports more than 20 million students and employees in their professional journey of purpose, growth, and impact.

As the leading provider of People Insight Solutions, Explorance focuses on where people experiences converge with talent effectiveness. By connecting the moments that matter, we bring together a unified picture of needs, expectations, skills, knowledge, and competency.

By providing proven measurement expertise and decision-grade AI-enabled recommendations, we help accelerate the insight-to-action cycle, enabling organizational agility and individual success.

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