Facilities Administration

1 week ago

Geelong, Victoria, Australia Business in Heels International Pty Full time
Facilities Administration & Purchasing Officer

Women are 16% less likely than men to apply to a job once they've viewed it, but are 16% more likely to get hired after applying to a job.*

*LinkedIn Talent Solutions Gender Insights Report 2019

Acknowledgement of Country

CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child safety

CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs. View our Child Safe Policy .

The opportunity
  • Join CSIRO - Australia's National Science and Innovation Agency
  • Are you a self-motivated administrator?
  • Provide critical admin & procurement support

Are you looking to elevate your career in facility management and play a crucial role in supporting innovative science? CSIRO's Australian Centre for Disease Preparedness (ACDP) in Geelong is seeking a skilled Facility Services – Contracts, Purchasing & Administration Officer to join our team.

This vital position provides essential support to our Facilities Services team, focusing on the management of facilities services and various administrative functions as part of the broader CSIRO Business Infrastructure Services (CBIS) team. You will leverage your extensive knowledge in procurement and contract management to oversee and coordinate service contracts, particularly those related to asset maintenance and facilities management. Your work will directly contribute to the ongoing preparedness and success of our research initiatives.

Please note, the appointee must be able to meet ACDP's Microbiological Security and Security Clearance requirements.

Your duties will include:
  • CBIS Training Management Support the facilitation CBIS ACDP's implementation of CSIRO's Finance and Procurement Enterprise Solutions
  • Contribute to the development of contract/contractor management and compliance services to ensure preventative maintenance works and are compliant with regulatory and contract requirements while minimising risk.
  • Support the Compliance & Services team in developing systems, processes and procedures to improve contract management and compliance across the CBIS ACDP team.
  • Undertake activities to assess vendors and financial data to determine service categories that require a procurement process and a CSIRO Contract.
  • Undertake procurement and contracting processes for Request for Quote and Panel Procurements in consultation with the Contracts and Compliance team and in accordance with the Commonwealth Procurement Rules and CSIRO Policy.
  • Leverage and influence internal and external stakeholder relationships to engage the ACDP team in their contract lifecycle management responsibilities and compliance management by way of effective communication, education, negotiation and issues management.
  • Ensure consistent approach is maintained across all sites to site security, including policy and process control for management, maintenance and issue of keys; access cards; ID cards; and related staff, visitor and contractor registers.

Location: Australian Centre for Disease Preparedness (ACDP) Geelong, Vic

Salary: AU$70,874 - AU$90,202 plus up to 15.4% superannuation

Reference: 96570

To be considered you will need:
  • Working knowledge of procurement rules & processes, including arranging internal or external service providers, approvals, preparation and coordination of services contracts, technical details and the associated evaluation documents.
  • Demonstrated ability to work under general direction, accept responsibility and be accountable for procurement and contracting activities to ensure effective delivery of hard and soft services in accordance with relevant time, cost, quality, statutory and user satisfaction requirements.
  • Proven knowledge in procurement and contract management in an asset maintenance context across facilities or similar field in services procurement contract management.
  • Effective interpersonal skills including sound negotiation and written and oral communication skills and an ability to cultivate productive working relationships with internal and external stakeholders, and service providers.
  • Demonstrated excellence in verbal and written communication within a customer service environment.
  • Effective interpersonal skills with a demonstrated ability to develop, maintain and nurture internal relationships on behalf of the department
  • Strong organisational skills with ability to meet deadlines while managing competing priorities.
  • Adaptability to a changing work environment, systems and processes with commitment to continually building skills and knowledge.
  • High level proficiency with Microsoft Office suite and Adobe Pro DC.
  • Certificate IV in procurement and contracting for a public officer.
  • Demonstrated experience in the use of a Computerised Maintenance Management System (CMMS) or equivalent for Work Order management and Procurement.

Applications for this position are open to Australian Citizens only. The successful applicant will be required to obtain and maintain a security clearance at the Negative Vetting level 1 and will also be required to meet the ACDP Microbiological Security and Security Clearance requirements and may be subject to other security/medical/character requirements.

Flexible working arrangements

We work flexibly at CSIRO, offering a range of options for how, when and where you work.

Diversity and inclusion

We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.

About CSIRO

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology. We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts. We collaborate widely and generously and deliver solutions with real impact.

CSIRO is committed to values-based leadership to inspire performance and unlock the potential of our people.

Join us and start creating tomorrow today

How to apply

Please apply on-line and provide a cover letter and CV that best demonstrate your motivation and ability to meet the requirements of this role.

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