Business Administrator

2 weeks ago

Melbourne, Victoria, Australia Arup Full time

Joining Arup

Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

We have a fantastic opportunity for a motivated Senior Business Administrator to join our vibrant and enthusiastic group based in Melbourne. As Senior BA, you will provide high quality administrative support & leadership to the teams within VIC Group 3. Every day you will have the opportunity to solve complex, specialised, & challenging requests. With access to a global community of BA champions, you will collaborate with and learn from other minds. This role is a 12-month fixed term opportunity.

The Opportunity

  • Monitor requests and ensure they are picked up and completed in a timely manner.
  • Mentor, coach and empower high performance in the Team to ensure the processes are followed and upheld and the key objectives are met.
  • Support annual talent mapping, salary reviews and promotions process for Admin team.
  • Provide direct support to leadership, including coordination activities and support in specific focus areas.
  • Step in to assist with overflow BA tasks during peak periods

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

  • Likely to have achieved professional qualification, e.g. a recognised relevant tertiary qualifications in business, projects or similar or equivalent.
  • Significant relevant industry experience in administration within a consulting/engineering business environment, demonstrated achievements and all-round hands-on experience in administration.
  • Experience in leading, engaging, and motivating teams and individuals and ensuring the right culture, capacity, and capability in place to deliver excellence.
  • Results driven, with ability to remain positively motivated and foster team spirit at times of significant pressure, including assisting others to meet deadlines.
  • Works effectively as part of a team and constructively identifies and manages issues that impact performance

What we offer you

At Arup, we care about each member's success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup's legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Explore the perks of a career with Arup Australia:

  • Hybrid working policy and flexible working hours.
  • Paid parental leave for the primary carer of 16 weeks or 32 weeks at half pay and as well as generous unpaid leave benefits.
  • Paid parental leave for the support carer of 4 weeks plus the opportunity to access extra paid and unpaid leave if you later become the primary carer.
  • Birthday leave
  • Annual leave loading
  • Ability to purchase additional leave of up to 20 days for permanent employees.
  • International mobility opportunities
  • Insurances (life & income protection)
  • Interest free solar energy and bicycle loans
  • Novated car lease
  • Ovasaver including discounts, vouchers, cashback, and exclusive offers on more than 300 retailers.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at

We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.

#LI-MM3

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