Business Support Administrator

2 weeks ago

Melbourne, Victoria, Australia HKA Global Full time

HKA is one of the world's leading privately owned, independent providers of consulting, expert and advisory services for the construction, manufacturing, process and technology industries.


As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide.

Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.

What We Offer

  • Be part of a global company and witness our growth in a very rapid, fast paced environment, working on some of the largest projects in Australia.
  • A safe space to fully express your thoughts and opinions, the floor is yours
  • Be the goto person and help the business and others to achieve our goals. Success
  • Hybrid WFH options with office days and Company social events
  • Eligible for annual bonuses, study allowance and health insurance as benefits

The Opportunity


As a Business Support Administrator, you will be a key business partner in the Melbourne office who will support business leaders and the management of their team.

Additionally, you will be joining a supportive team spread across the APAC region who will support you in your training and also your day-to-day duties.

You can expect your busy and varied day to include the following:

  • Managing a shared inbox, juggling priorities and taking ownership of allocated tasks
  • Preparing client invoices, managing aged debts, timesheet management, and expense claim coordination and processing
  • Project administration, including running conflict checks, creating proposal codes, set up and system management of projects
  • Facilities management, including liaising with Building Management
  • Providing assistance to colleagues with creating and formatting documents including CVs, proposals, templates, and reports
  • Organising new starter inductions, recording and tracking leave, and coordinating travel requests.
  • Shared reception responsibilities including answering phone calls and greeting guests to the office
  • Sharing a laugh with your colleagues along the way
This is a part-time opportunity with a 32-hour work week. On-site attendance is required for 2 days per week. Your days of work are flexible however you must be able to work Mondays.

Skills And Experience
Our dedicated Business Support Team are reliable and solutions-focused.

They all enjoy the variety in their workloads and have become experts at managing tight deadlines, juggling multiple priorities and no task is too small or too big for them to handle.

Does this sound like you too? It's a match made in heaven

  • Administrative and operations experience
  • A cool, calm and collected demeanor with a great sense of humour
  • Experience working within a fastpaced environment, with a high level of attention to detail
  • Be adaptable, flexible, and confident working both autonomously, and as part of a team motivated to succeed
  • Strong multitasking and organizational skills an ability to work under pressure
  • Demonstrated experience working within a highvolume professional environment
  • Extensive Microsoft Office Suite experience, with superior Microsoft Word and Excel skills. What other tools are you experienced in? Teach us
  • Advanced numeracy and literacy skills, with exceptional verbal and written communication
  • Strong interpersonal and customer service focus
  • What we are really after is someone who can jump in and give everything a go

CLOSING DATE:
Friday, 15 September

ED&I at HKA:


HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees.

We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy, please visit our careers page for further information or feel free to ask our recruitment team for further information.


All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or any other basis in compliance with local legislation.

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