Office Manager

2 weeks ago

Perth, Western Australia Zenith Search Full time

Office Management (Administration & Office Support)

Full time

  • Shape Your Career in a Dynamic and Fast-Paced Environment
  • Lead and Innovate in a Pivotal "hands on" Management Role
  • Competitive Salary and Excellent Growth Opportunities - Based in Subiaco

Business Administration Manager

Are you a proactive and dynamic professional looking for an exciting "hands on" opportunity in a fast-paced environment? Zenith Search is a growing, dynamic and forward-thinking recruitment company, committed to excellence in our industry. We are seeking an experienced Office & Administration Manager or Team Leader seeking an opportunity to step up to lead our Business Administration Team and oversee various key functions, including management of off-shore administration team, building and evolving your team as per requirements of the business, business analytics, internal and external payroll management, and more. This opportunity will appeal to a proactive, highly organised person who is excited by working in a fast moving, fast paced environment with excellent interpersonal skills.

Some of what you will be responsible for....

  • Ensure efficient administration and office operations in Perth and off-shore
  • Directly manage and support an offshore team of administrators, including training the administration team, document control / SharePoint, scheduling, workflow management and insurances
  • Assisting elements of HR, safety and assisting in the onboarding of new staff
  • Evolving systems and procedures to further enhance the office and administrative support to the business
  • Provide executive support to senior management, including document preparation, diary management and assisting in the management of IT, accounts, monthly reporting and ability to proof read documentation for QA purposes
  • Working with the leadership team working on business improvement initiatives
  • Identify and implement strategies to optimize administrative processes and enhance efficiency.
  • Involvement assisting with financial reporting and preparation for senior management.

Key requirements:

  • Highly motivated, committed and passionate about your career
  • Formal qualifications are preferred but not essential
  • HR experience highly preferred but not essential
  • Minimum of 3 - 5 years of experience working within a fast-paced office and administration capacity. Previous Administration experience within recruitment preferred but not essential.
  • Proven experience managing remote or offshore teams.
  • Effective and supportive leadership skills and the ability to manage multiple tasks simultaneously.
  • High level of attention to detail without getting "stuck in the weeds"
  • Excellent communication and interpersonal skills.
  • Proficient in Microsoft Office Suite and familiar with modern office technology and communication tools. Openness to learn and engage in new technology such as AI and other technology
  • YOU must have managed, trained and recruited your own administration team previously and still prepared to be "Hands on"
  • YOU must live in Perth currently

Why Join Us:

This position offers the opportunity to develop and lead a vital component of our company's infrastructure. You will work closely with a team of driven professionals in a role that will be fun, challenging and rewarding. We provide a competitive salary, comprehensive benefits, and opportunities for professional growth. We have a modern and new office based above Coles in Subiaco. The base salary on offer will range from $120k - $145k + super + benefits.

How to Apply:

If you are interested, please send your latest version of your resume through this advert or direct to [email protected] . We look forward to discovering how your skills, ideas, and leadership can contribute to the ongoing success of our firm and further develop your career.

Given the salary banding please only apply if you have managed, developed and training administration teams previously. We are looking for someone with previous experience, not someone who hasnt managed an administration team previously.

Also please ensure you are living and are based in PERTH currently as we are not able to sponsor or wait for someone to relocate from another state OR overseas.

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