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Executive Services Officer

3 months ago

Brisbane, Queensland, Australia Education Full time

About our school:

Kelvin Grove State College is part of a unique educational precinct. It is only three kilometres from Brisbane City's central business district. Our college seeks to provide a supportive and engaging learning environment for all. Our focus is on excellence in all areas of education.

This is articulated and promoted through expectations of a strong work ethic, pride in, and recognition of, socially just practices including valuing social diversity, and civic participation.


Your role:

Responsibilities include:

  • Organise the Principal for liaison with senior government, private sector executives and community representatives in order to expedite the business activities of the school/college and the Department.
  • Provide a comprehensive range of executive and administrative support services including preparation of accurate and timely reports, correspondence and other documents, financial management, and procurement.
  • Undertake a variety of research, project and committee support activities, including coordination and preparation of plans, reports, correspondence and other documentation.
  • Maintain effective time management practices for the Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and screening telephone calls.
  • Monitor progress and report to the Principal on various projects and action items, undertake investigation, research and analysis of sensitive and confidential matters.
  • Provide executive support for meetings chaired by the Principal including preparing agendas, papers and minutes, prioritising correspondence, and responding to outstanding queries and requests for information.
  • Develop and manage provision of administrative support to school operations in accordance with school guidelines developed in consultation with external sources. Involves identifying problems, conducting research, seeking expert advice (where necessary) and recommending solutions.
  • Arrange appointments, meetings and conferences including venues, travel arrangements and accommodation and exercising assigned financial, purchasing and administrative authorities.
  • Receive visitors and delegations to the Principal.
  • Organise the Executive and the Leadership Team liaison with key stakeholders in promoting the strategic plan across the school/college.
  • Provide information and interpretation of departmental and school policies in accordance with advice from regional and at times, central office staff.
  • Maintain a high level of accuracy in all correspondence and administrative documents, using appropriate software programs and adhering to departmental standards, including the use of style guides, templates and other corporate standards.
  • Develop, implement and review executive support systems and procedures to ensure that they operate in accordance with departmental requirements and standards.
  • Sound level of understanding in financial management principles including procurement guidelines and experience in using departmental financial system or similar financial system.
Please refer to the attached role description for any mandatory requirements for this position.

Interested? To Apply:

  • Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history)
  • Attach a 2page written statement in response to the attached role description.


Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE).
The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
This work is licensed under a Creative Commons Attribution 3.0 Australia License.